Document Controller

Document Controller – Egis Canada

Egis Canada est un employeur proposant des opportunités égales et qui offre un salaire et des avantages compétitifs à ceux qui possèdent les compétences nécessaires pour répondre aux besoins de nos clients.

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

About the Company

Egis connaît une croissance importante en Amérique du Nord et compte désormais plus de 1 000 ingénieurs, architectes et urbanistes à travers le Canada et les États-Unis. Egis a mis en place des stratégies soulignant notre engagement à continuer d'investir en Amérique du Nord, propulsant notre expansion vers de nouveaux sommets.

Values

• Nous nous soucions des personnes et de notre impact ; we care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.
• Nous sommes dans un environnement de respect mutuel où chaque membre de l'équipe est important, quel qu'il soit ; it is an environment of mutual respect where every team member matters, no matter who they are.
• La créativité est dans notre ADN ; creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.

Responsibilities

Manage incoming and outgoing project documents, including submissions, transmittals, revisions, and approvals.

Assist in ensuring documents follow project standards, naming conventions, and internal quality requirements.

Maintain accurate and up-to-date document registers, logs, and metadata.

Coordinate document reviews and approval workflows with internal and external teams.

Help control document versions and ensure that only the latest approved documents are circulated.

Upload, classify, and archive documents in the document management system (DMS).

Support project managers, engineers, and stakeholders in using the DMS, with training provided as needed.

Monitor documentation deadlines and support timely document submissions.

Generate basic reports on document status, progress, and outstanding actions.

Handle sensitive information with confidentiality and professionalism.

Qualifications

College diploma or bachelor’s degree in engineering, administration, records management, quality control, or a related field.

Experience in document control, administrative support, or coordination roles is an asset.

Basic understanding of document management processes.

Familiarity with document management systems (e.g., Mezzoteam, Aconex, ProjectWise, SharePoint, Procore or similar platforms) is an advantage.

Good knowledge of Microsoft Office (Excel, Word, Outlook).

Interest in working with technical documents and drawings; familiarity with metadata standards is a plus.

Strong attention to detail, accuracy, and organization.

Good communication skills and comfort working with multidisciplinary teams.

Ability to manage tasks and prioritize under tight deadlines.

Fluency in French and English in a professional environment.

Additional Information

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This role is eligible for a referral bonus in line with the Referral Program.

Seniority Level : Entry level. Employment Type : Full-time. Job Function : Design. Industries : Civil Engineering.

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