Engineering Programs AdministratorThe University of British Columbia • Kelowna, Regional District of Central Okanagan, CA
Engineering Programs Administrator
The University of British Columbia • Kelowna, Regional District of Central Okanagan, CA
4 days ago
Job type
- Full-time
Job descriptionScheduling : Supports course scheduling, timetabling, seat restrictions and classroom bookings to maximize utilization of classroom space for undergraduate and graduate level designated courses. Prepares course timetables through comprehensive and integrated planning (involves resourceful organization of courses and liaison with other Enrolment Services). Coordinates all aspects of course scheduling within the School of Engineering and serves as its Timetable Representative (TREP). Creates and updates course pathways and schedules, resolves course and timetable conflicts to schedule lectures and labs and to allocate classrooms and teaching labs. Participates in identifying processes and systems that require improvement, mapping current processes, redesigning processes, and making recommendations for change. Liaises with timetable reps and registration support in other departments to resolve registration issues. Creates and updates undergraduate and graduate advising sheet documents to ensure clear communication to students and with other units. Conducts curricular verification in Workday of course instructors and schedules. Ensures that classrooms and teaching laboratories are utilized efficiently, including space allocated through Classroom Services and space allocated to the School. Creates and monitors School of Engineering course waitlists, reviews student's eligibility for courses and moves students into appropriate course sections as space becomes available. Supports TA and course instructor evaluations. Maintains and disseminates changes to policies and procedures related to registration and course scheduling. Collects and collates various registration and enrollment statistic reports. Acts as a resource person for faculty and staff on matters related to course scheduling, room bookings, course enrollment maintenance and registration. Responsible for entering exam requirements into system. Prospective Student Events : Coordinates and executes the Open House event annually, a large-scale event drawing hundreds of prospective students. Supports other prospective student events as required, creating meetings, drafting and sending communications, booking rooms, liaising with stakeholders, and compiling recordings or summaries to maximize applicant numbers and yield, minimize melt, and smooth the transition. Attends Committee meetings, takes minutes, and facilitates decisions made by the committee. Participates in identifying processes and systems that require improvement, mapping current processes, redesigning, processes, and making recommendations for change Monitors the School of Engineering website regularly and submits additions, deletions and changes in a timely manner Performs Other Related Duties As Required. Supervision Received : Reports directly to the Project Manager, Programs and Strategy. Work is carried out under general direction, with specific tasks assigned by the Associate Director of Programs, Communications Manager, School of Engineering course instructors, and other Enrolment Services personnel, as appropriate. The position is cross-trained to support a range of academic administrative functions within the School of Engineering. Supervision Given : None Minimum Qualifications : Completion of four years post-secondary. Over two years of relevant experience or the equivalent combination of education and experience. Willingness to respect diverse perspectives, including perspectives in conflict with one's own. Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion. Experience within UBC or another post-secondary environment preferred. Proficiency in a range of computer systems, software, and databases; ability and willingness to learn new tools as required. Experience with website content management is an asset. Strong organizational and time management skills with the ability to multi-task, take initiative, and meet deadlines in a fast-paced environment. Excellent attention to detail and a high degree of accuracy. Effective communication skills across multiple formats and audiences. Demonstrated judgment, discretion, tact, and the ability to handle confidential information appropriately. Comfortable interacting with diverse stakeholders in a multicultural environment. Ability to work independently and collaboratively as part of a team. Willingness and flexibility to work occasional evenings or weekends as required. Intercultural communication experience considered an asset. Familiarity with UBC and Faculty policies is an advantage. Ability to manage the complexity of a multi-faceted role focused on supporting student success.
Overview
Staff - Union
- Job Category : BCGEU Okanagan Support Staff
- Job Profile : BCGEU OK Salaried - Support Services Assistant II
- Job Title : Engineering Programs Administrator
- Department : UBCO | Administration | School of Engineering | Faculty of Applied Science
- Compensation Range : $4,695.00 - $5,385.00 CAD Monthly
- Posting End Date : February 4, 2026
- Note : Applications will be accepted until 11 : 59 PM on the Posting End Date.
- Job End Date : Ongoing
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The School of Engineering Academic Services team provides comprehensive support for over 2000 undergraduate and graduate students to ensure they meet their full potential
throughout their academic career.
As a member of the Engineering Academic Services team, this position provides administrative and student service support to both the Graduate and Undergraduate programs in the School of Engineering. This role supports creating student course schedules, coordinating final exams, and planning prospective engineering student events.
Organizational Status
This position reports to the Project Manager, Programs and Strategy in Engineering Academic Services. Work may also be directed by the Associate Director of Programs, Program Chairs, and the Engineering Admissions Coordinator. This position interacts with faculty, staff, students, alumni, and external partners.
Work Performed
General Administrative Support
Consequence of Error / Judgement
This role requires sound judgment and thorough knowledge of UBC, Faculty of Applied Science, and School of Engineering policies and procedures. Errors or misinformation may impact students’ academic progress, professional development, and accreditation status. Poor communication or service delivery could negatively affect relationships with students, faculty, alumni, and external stakeholders, and could harm the reputation of the School and UBC.
Supervision
Qualifications
Preferred Qualifications
#J-18808-Ljbffr
Create a job alert for this search
Engineering Programs Administrator • Kelowna, Regional District of Central Okanagan, CA
Similar jobs
Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more 
Strong Start Facilitator working in the schools throughout the Nass Valley.Based out of the School Board Office and under the direction of the Superintendent, this is a part-time, 5 hours a day, te...Show more
We are looking for a passionate, driven and energetic candidate to join our team as a .Property Management Administrator .
Looking for a chance to make your mark in a fast-paced, professio...Show more
At Pacific Coast Community Resources, we have provided personalized services to people living with diverse abilities since 1990.
Today we offer our services throughout many communities in the Lower ...Show more
Manager, Electrical Utility / High Voltage Power & Distribution Team.At Lauren, integrity is everything.Its about trust, transparency, honesty, and respect, driving us to make the right choices, ...Show more
Salary : $140,000 - $150,000 CND.At Minga, were creating the Student Behavior Platform schools cant imagine running without.
Were on a mission to make school life run smoother and have fun while were...Show more
ServiceMaster of Central & Northern Okanagan provides emergency response, restoration, and construction services to the insurance industry, residential and commercial customers.We offer a wide ...Show more
Martell Ventures is not a typical venture studio.We launch AI-native companies that solve painful, urgent problems for SMBs.
Every venture goes through our.MeVO F10 ($100K presell) F50 ($500K run-ra...Show more Lauren Services is a trusted leader in providing engineering, procurement, and construction management solutions across diverse industries.
We are committed to delivering safe, innovative, and cost-...Show more 
BIG ENOUGH TO KNOW HOW, SMALL ENOUGH TO KNOW YOU.Allnorth is a multi-disciplinary engineering, project delivery, and construction services company.
We provide smart and practical project solutions t...Show more
KCR Community Resources is seeking a Payroll Administrator (Part-Time) to support accurate, timely, and compliant payroll processing.
This role works closely with Finance and People & Culture to...Show more
With over 40 years of experience, we build strong communities in the Okanagan and surrounding areas.At Scuka, our reputation is built on trust, teamwork, and an unwavering commitment to delivering ...Show more
Domtar is a leading producer of pulp, paper, packaging, tissue and wood products.Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network ...Show more
Anticipating and recognizing hazardous situations to provide a prompt response.Maintain constant communication with the trades and ensure compliance.
Facilitate and participate on site inspections a...Show more
Our client is a company building the world's highest- performance pure digital AI inference chip.We are looking for an experienced software engineer with excellent C / C++ programming skills and ...Show more
Engineering Co-op Student (Entry Level).Ecora Consultants is looking for a motivated.This is an ideal opportunity for a current engineering student who is eager to gain hands-on experience in a pro...Show more
BCGEU OK Salaried - Support Services Assistant II.Engineering Programs Administrator.UBCO | Administration | School of Engineering | Faculty of Applied Science.
Applications will be accepted until 1...Show more
Finance Private Tutoring Jobs Armstrong (BC)
Superprof • Armstrong (BC), Canada
Full-time +1
Last updated: 30+ days ago • Promoted
Arithmetic Private Tutoring Jobs Armstrong (BC)
Superprof • Armstrong (BC), Canada
Full-time +1
Last updated: 30+ days ago • Promoted
26-42 Strong Start Facilitator
Nisga’a School District No. 92 • Kelowna, CA
Part-time +1
Last updated: 6 days ago • Promoted
Property Management Administrator
The Skyline Group of Companies • Kelowna, BC, Canada
Full-time
Last updated: 3 days ago • Promoted
Program Manager
Pacific Coast Community Resources • Kelowna, BC, Canada
Full-time
Last updated: 4 days ago • Promoted
Manager of Transmission & Distribution Engineering
Lauren Services • Kelowna, BC, Canada
Full-time
Last updated: 30+ days ago • Promoted
Engineering Manager
Minga • Kelowna, BC, Canada
Full-time
Last updated: 30+ days ago • Promoted
Project Manager
ServiceMaster Restore of Central & North Okanagan • Kelowna, BC, Canada
Full-time
Last updated: 30+ days ago • Promoted
Head of Product Incubation
Serv Recruitment Agency • Kelowna, BC, Canada
Full-time
Last updated: 30+ days ago • Promoted
Project Lead, Engineering
Lauren Services • Kelowna, BC, Canada
Full-time
Last updated: 30+ days ago • Promoted
HSE Specialist
Allnorth Consultants Limited • Kelowna, BC, Canada
Full-time
Last updated: 2 days ago • Promoted
Payroll Administrator
KCR Community Resources • Kelowna, BC, Canada
Part-time
Last updated: 19 days ago • Promoted
Site Superintendent (Princeton)
Scuka Enterprises Ltd. • Kelowna, BC, Canada
Full-time
Last updated: 1 day ago • Promoted
Senior Project Manager-Construction Paper Operations
Domtar • Kelowna, CA
Full-time +1
Last updated: 6 days ago • Promoted
Subcontractors
HABILE SECURITY SERVICES INC • Kelowna, BC, Canada
Full-time
Last updated: 30+ days ago • Promoted
Principal systems software engineer
Targeted Talent • Kelowna, BC, Canada
Full-time
Last updated: 30+ days ago • Promoted
Engineering Co-Op Student
Ecora Consultants Ltd. • Kelowna, BC, Canada
Full-time
Last updated: 4 days ago • Promoted
Engineering Programs Administrator
The University of British Columbia • Kelowna
Full-time
Last updated: 11 days ago • Promoted