Assistant Administrator

Position summary

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The Assistant Administrator is responsible for the daily operation of the assigned long-term care homes of Mon Sheong Foundation, including human resources, day-to-day operations and financial resources. In addition to administrative responsibilities, he/she also supports the values of the Mon Sheong Foundation and liaises with community agencies and regulatory bodies.

Leadership:

• Give leadership in defining, refining and redefining the purposes of the Home in light of the ever-changing conditions and circumstances of residents and community needs and the regulation of Government.
• Maintain an administrative climate that is in constant readiness to adapt to the services of the residents and of the community.

Management Functions:

• Implement all policies of the Board of Directors, the Executive Committee and the Home Committee of Mon Sheong Foundation.
• Study and interpret all relevant legislation and Provincial policy guidelines as to programs, operating standards and financial cost sharing agreements.
• Under the guidance of the senior administrator, program a staffing pattern and organizational structure commensurate with the purposes of a Home and the needs of residents.
• Understand and implement all provisions of relevant legislation including Long- Term Care Homes Act, 2007, adhere to all regulations made under the Act and maintain up to date policy manuals ensuring adherence to regulations.
• Understand the legal rights of staff, management, unionization/union negotiations, salary compensation and benefits program.
• Support the senior administrator and administrator to supervise, select, terminate employment, develop and evaluate the assigned Home’s staff.
• Under the guidance of the senior administrator, be responsible for formulating, maintaining and periodically reviewing the General Policy and Procedure Manual of the Home, subject to the approval of the Board.
• Work closely with the senior administrator, administrator and the Home’s management team and all parties to effect and maintain a high standard of resident care. Support the senior administrator and administrator to discuss the social dimensions of care services for the residents with the Home’s staff, medical and paramedical personals and volunteers to effect and maintain a high standard of resident care.
• Encourage staff to participate in seminars and conference of all types which may benefit residents and/or the assigned Home.
• Maintain a continuous relationship with the Ministry consultants/ advisors.
• Ensure resident admitted to a facility receive quality care consistent with the Home’s Mission, Service Philosophy Policies and Procedures.
• Administer, lead, direct, organize and co-ordinate all activities of the facility through the delegation of duties to appropriately qualified individuals responsible for the different operational areas.
• Support the senior administrator and administrator to develop formal structures for accountability for each manager responsible for the different service areas to ensure standards are maintained and risk management issues are investigated, reported, corrected and prevented.
• Regularly schedule meetings with management staff for purposes of providing leadership, direction, communication, liaison and support towards achievement of the Home’s objectives.
• Ensure that personnel policies reflect current employment standards, support the hiring of appropriately prepared individuals and reflect the importance of quality standards for resident care.
• Support the senior administrator and administrator to coordinate the Home’s Quality Improvement activities and to function as the home’s risk manager.
• Responsible of all assigned duties of the administrator as detailed in Long-Term Care Homes Act, 2007.
• Answer to the senior administrator in other related matters as may be required from time to time.
• Support the senior administrator and administrator to prepare the annual operating and capital budget in co-operation with department heads and implements appropriate accounting systems, which includes an effective system for ongoing internal financial control.
• Any other duties that will be assigned from time to time.

Qualifications:

• Managerial experience in facility based or community based long-term care services.
• A post-secondary degree from a program that is a minimum of 3 years in duration, or a post-secondary diploma in health or social services from a program that is a minimum of 2 years in duration.
• At least 2 to 5 years working experience, (i) in a managerial or supervisory capacity in the health or social services sector, or (ii) in another managerial or supervisory capacity, Completion of a course/certification program on long-term care management recognized by the Ontario Ministry of Health and Long-Term Care or eligible and willing to seek qualification.
• Demonstrated leadership, financial management and administrative abilities.
• Excellent verbal and communication skills.
• Good knowledge of current trends and legislation in long term care and community services.
• Fluent in English and Cantonese/Mandarin, both oral and written.