Administrative Assistant (Cleaning Company & Virtual Assistant Company)

We are seeking a proactive, detail-oriented Administrative Assistant to provide dual support for our client’s cleaning and virtual assistant firms. This role is perfect for a self-starter who excels in organized environments and thrives with high autonomy. As businesses grow, the successful candidate will have opportunities for increased administrative responsibilities and optional cleaning shifts.

Schedule :

Mondays, 9 AM–3 PM or every second Monday (Flexible Within This Window)

Possible additional hours in the future, more hours as coverage for cleaners

Location : On-Site

Employment Type : Part-Time

Job Responsibilities

• Cleaning Company Tasks
• Schedule & Confirm : Keep the weekly client calendar updated and verify all bookings.
• Assign & Update : Delegate jobs to cleaners and ensure they have the latest notes for every project.
• Communicate : Promptly answer customer questions through all communication channels.
• Monitor Payments : Process invoices, follow up on payments, and keep financial records organized.
• Manage Billing : Assist with the weekly payroll and billing process for contractors.
• Track Progress : Compile weekly service logs and data into easy-to-read reports.
• Virtual Assistant Company Tasks
• Maintain Profiles : Keep our CRM updated with accurate records for all VAs and clients.
• Track & Bill : Audit VA hours and assist in the preparation of weekly invoices.
• Onboarding Support : Oversee the intake process to ensure a smooth start for every new client.
• Reporting : Create weekly summaries that highlight key performance metrics.
• Facilitate Communication : E nsure clear, professional correspondence between clients and the VA team.
• General Admin : Manage day-to-day administrative projects and record-keeping.

Requirements

Minimum Technical and Work Environment Requirements :

Benefits