Project Assistant

We are looking for a meticulous and organized Project Assistant to join our team on a contract basis in Vancouver, British Columbia. In this role, you will support the Office of the Chair within the General Counsel department, focusing on document management and processing tasks. This position involves working primarily with physical records to ensure accurate digital filing and compliance with privacy standards.

Responsibilities :

• Review and analyze paper documents from a collection of 73 boxes to identify specific keywords or subjects.
• Digitize relevant documents by scanning them and ensuring they are properly saved in the document management system.
• Assist in processing redacted documents by removing redactions where necessary using Adobe software.
• Transfer files between different document management systems while maintaining accuracy and confidentiality.
• Organize and maintain physical and digital files to ensure accessibility and compliance with privacy regulations.
• Support the team in handling Freedom of Information and Protection of Privacy Act (FIPPA) requests.
• Ensure proper shredding and disposal of confidential documents as required.
• Collaborate with team members to meet project timelines and deliverables.
• Maintain meticulous records of completed tasks and scanned files.
• Uphold strict confidentiality standards in handling sensitive information.
• Proven experience in data entry and document management.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to efficiently organize and manage both physical and digital files.
• Familiarity with scanning equipment and processes.
• Strong attention to detail and accuracy in reviewing and processing documents.
• Ability to handle sensitive and confidential information with discretion.
• Excellent time management skills to meet project deadlines.
• Strong communication skills to collaborate with team members effectively.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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