Administrative Assistant III - 56622

We are seeking a highly professional and detail-oriented Administrative Assistant III to join our Private Wealth Management team in Commerce Valley. This is a dynamic, client-facing role providing dedicated support to a Portfolio Manager. You will manage a variety of high-priority tasks, from processing financial transactions to generating complex annual reports. This is a 1-year and 9-month contract (maternity leave coverage) offering a unique opportunity to gain deep experience in the investment and wealth management field.

Work Location : 100% Onsite (5 days per week) in Commerce Valley (Thornhill / Markham).

Start Date : January 30, 2026.

Schedule : Monday to Friday, 9 : 00 AM – 5 : 00 PM.

In this role, you will act as the primary point of contact for high-net-worth clients, both in person and via professional correspondence. The position requires a unique blend of traditional administrative excellence and technical banking operations. You will be responsible for the accuracy of money transfers, the coordination of client meetings, and the preparation of essential investment reports. This is an ideal role for an experienced professional who thrives in a fast-paced, high-stakes financial environment.

Advantages

Long-Term Stability : Secure a stable, nearly 2-year contract within a leading financial institution.

Specialized Expertise : Gain significant experience in the high-growth field of investment management and wealth strategy.

Comprehensive Onboarding : Benefit from a full one-month training period starting January 30th to ensure your success.

Workplace Perks : Professional office environment in Commerce Valley with free onsite parking provided.

Dynamic Environment : A role that offers variety, shifting between administrative tasks, client interaction, and financial transaction work.

Responsibilities

Client Service & Communication

Client Engagement : Serve as the professional face of the portfolio, greeting clients in person and managing inquiries via telephone and email with the highest level of service.

Meeting Coordination : Schedule and organize client meetings, including booking facilities, preparing pre-mail packages, and coordinating necessary refreshments or equipment.

Correspondence : Efficiently manage and promptly respond to incoming requests for information, exercising high discretion regarding confidential matters.

Banking & Transactional Operations

Financial Transactions : Execute and oversee the transfer of funds within banking systems, ensuring 100% accuracy and adherence to due diligence protocols.

Reporting : Generate and compile yearly client reports and investment summaries for review by the Portfolio Manager.

Documentation : Prepare and complete supporting documentation including presentations, tables, charts, and client files.

Administrative Oversight

Workflow Management : Prioritize and manage your own workflow to ensure all deadlines are met in a multi-tasked environment.

Data Management : Collect and track data, research information, and maintain a highly organized filing system.

Process Improvement : Identify and recommend improvements to administrative functions to enhance the efficiency of the portfolio.

Qualifications

Mandatory Requirements

Professional Experience : 5–7 years of overall professional experience, with at least 3–5 years specifically in a senior administrative role.

Education : Undergraduate degree is required.

Technical Skills : Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Communication : Exceptional verbal and written communication skills with strong interpersonal capabilities.

Organizational Mastery : Superior time management and the ability to work independently while managing highly confidential information.

Preferred Qualifications

Certification : Completion of the Canadian Securities Course (CSC) is highly desirable.

Industry Background : Previous experience within Private Wealth Management or Investment Banking.

Candidate Requirements

Ability to work 100% onsite in Commerce Valley.

Stability : A history of long-term tenures (candidates with excessive short-term contracts or "job hopping" may be excluded).

Summary

If you have a passion for high-volume hiring and a desire to contribute to a leading financial institution, we encourage you to apply. This is an excellent opportunity to develop your career and make a significant impact

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.