Design and Purchasing Administrator

Reporting to the Design & Estimating Manager, the Design and Purchasing Administrator will support the design and purchasing teams by fulfilling administrative tasks related, but not limited to, purchasing activities, work in progress (WIP) orders, engineering drawing releases, and maintenance of clear and updated records in EPICS (Almag’s Manufacturing Execution System). Under minimal supervision, this candidate will perform specialized administrative duties that will require an understanding of the Almag sales roadmap and various software including Microsoft Office, EPICS and Salesforce. An organized self‑starter with natural inquisitiveness, attention to detail, focus, a natural propensity for critical thought and dedication to excellence will excel in this position.

DUTIES AND RESPONSIBILITIES

The duties and responsibilities of this role are detailed below, but not limited to the following:

• Create purchase orders (PO) completely and accurately for our outside service providers (OSP)
• Review order acknowledgements and invoices from vendors for accuracy
• Update PO’s as required based on pricing, change reports, and other vendor requirements
• WIP open order report maintenance – Follow up and update order status at our OSP while ensuring orders remain on time
• Maintenance of clear and updated records in EPICS for inventory purposes by reviewing receiving reports from shipping as well as keeping any scrap up to date
• Updating and creating various documents (i.e. standard operating procedures, policies and procedures)
• Release engineering drawings internally and to our OSPs
• Fill in for Estimator in their absence or overflow scenarios by completing value add tickets in salesforce
• Fill in for OSP Coordinator in their absence or in overflow scenarios.
• Be a strong team player and provide support to team members when needed
• All other tasks as required
  

MINIMUM QUALIFICATIONS

Education / Experience / Technical Skills / Competence

• 1 to 3 years administration experience or a diploma in administration (recent graduates welcome)
• 1-2 years’ experience in a detail oriented and fast paced role is recommended
• A strong command of Microsoft computer applications (Word, Excel, PowerPoint, Outlook)
• Effective command of English, written and oral
• Highly self‑motivated and charismatic personality
• Ability to work well with numbers is essential
• Strong time management and prioritization skills
• Attention to detail with a passion for excellence is critical
• The ability to do high volume data auditing without experiencing fatigue or allowing mistakes
• High energy level, a positive attitude and ability to work in a fast‑paced environment without supervision

We offer a full and competitive benefits package including:

• Profit sharing
• Health care spending account
• Education assistance program
• Health and dental
• Life AD&D
• Gym memberships