administrative assistant

Work setting

• Private sector

Tasks

• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Set up and maintain manual and computerized information filing systems
• Carry out administrative activities of establishment
• Oversee and co-ordinate office administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence

Computer and technology knowledge

• Microsoft Publisher
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Accounting software
• MS Office
• Electronic mail
• Spreadsheet
• Inventory control software

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Efficient interpersonal skills

Other benefits

• Free parking available
• Work Term : Permanent
• Work Language : English
• Hours : 30 to 35 hours per week