Administrative Assistant

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL is seeking a detail-oriented Administrative Assistant to provide comprehensive support to our Shopping Center management leadership team. In this role, you will be the administrative backbone for our General Manager, Operations Manager, Specialty Leasing Manager, and Property Manager, ensuring smooth daily operations of our shopping center.

WHAT YOU’LL BE DOING ​

• Assist with the AR process by providing statements, collection letters, default letters,

• Energy Management tracking - Utilities

• Receptionist duties, like ordering office supplies, couriers, greeting visitors

• Reporting on Occupancy, sales, and traffic, issuing emergency notifications

• Specialty Leasing activities related to SL tenants

• Assist with collection of insurance certificates

• Administrative duties related to storage space leasing

• Support leasing team with requests

• Draft and distribute tenant memos

• Support and monitor General Managers projects and assist with scheduling, note taking, strategic planning for the property, team meeting planning, staff events, and special projects

• In Collaborations with operations staff members, update tenant lists, collaborate with security and other departments to validate information

• Provide support to SL manager for reporting, updating monthly reports and contract administration

• carry out related tasks as directed

WHAT WE’RE LOOKING FOR

• Post Secondary education in office administration or equivalent work experience

• Three or more years of experience in office administration

• Methodical, detail-oriented self-starter with excellent organization and prioritization skills

• Outgoing team player with strong interpersonal skills

• Ability to perform under pressure within tight deadlines

• Ability to multitask and handle a variety of responsibilities in a fast-paced environment

• Proficiency in Microsoft Office suite (Word and Excel) as well as Office 365

WHAT’S IN IT FOR YOU

• Join an industry leader and shape the future of commercial real estate

• Deep investment in cutting-edge technology to power your work

• Comprehensive and competitive benefits plan

• A supportive, caring and diverse work environment designed for your growth and well-being

Location:

On-site –Calgary, AB

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at om. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.