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Office Coordinator
Office CoordinatorEC SALES • Montreal, Montreal (administrative region), CA
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Office Coordinator

Office Coordinator

EC SALES • Montreal, Montreal (administrative region), CA
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

OFFICE COORDINATOR

Dorval, QC | Full-time | On-site

EC Sales is a housewares distributor based in Dorval, Quebec. We specialize in bringing high-quality European houseware brands to retailers and designers across Canada. Our brands represent innovation, style, and quality.

We are currently seeking an OFFICE COORDINATOR to oversee day-to-day operations, including order entry, accounting, inventory management, purchasing, and sales support.

Responsibilities

Order Entry & Invoicing

  • Enter and process customer orders.
  • Oversee invoicing and track backorders.

Accounting (A / R & A / P)

  • Manage accounts receivable and payable.
  • Contact customers regarding overdue payments.
  • Maintain accurate records in QuickBooks (required).
  • Inventory Management

  • Oversee daily operations with our 3rd Party Warehouse (3PL).
  • Update inventory records for sales reps and customers.
  • Advise management on backorders and restocking needs.
  • Purchasing

  • Create and manage purchase orders.
  • Communicate with vendors regarding deliveries, quality, and costs.
  • Coordinate with suppliers, freight forwarders, and customs brokers.
  • Sales & Office Support

  • Be the main contact for the sales team.
  • Prepare sales and inventory reports.
  • Maintain organized customer and supplier files (digital and physical).
  • Social Media & Web

  • Manage and update the company’s Instagram account.
  • Keep online product and brand content up to date.
  • Qualifications

  • Proven experience as an Office Manager or similar role.
  • QuickBooks experience is required.
  • Strong organizational and multitasking skills.
  • Excellent communication in French and English; Italian is an asset.
  • Proficiency with Microsoft Office (Excel, Word, Outlook).
  • Experience with inventory, purchasing, or logistics is an advantage.
  • Competitive salary based on experience.
  • Job Type : Full-time, On-site

    Location : Dorval, QC

    Language : French and English required; Italian an asset

    Experience : Office management : 2 years (preferred)

    Software : QuickBooks (required)

    Interested? Apply now with your resume and a short cover letter highlighting your relevant experience.

    Coordonnateur(trice) de bureau

    Dorval, QC | Temps plein | En présentiel

    EC Sales est un distributeur canadien basé à Dorval, au Québec. Nous nous spécialisons dans l’importation et la distribution de marques européennes haut de gamme dans le domaine des articles de maison, destinés aux détaillants et aux designers à travers le Canada. Nos marques se distinguent par leur innovation, leur style et leur qualité.

    Nous sommes à la recherche d’un(e) Coordonnateur(trice) de bureau pour superviser les opérations quotidiennes : saisie de commandes, comptabilité, gestion des stocks, achats et soutien à l’équipe des ventes.

    Responsabilités

    Saisie de commandes et facturation

  • Entrer et traiter les commandes clients.
  • Superviser la facturation et le suivi des commandes en attente.
  • Comptabilité (A / R & A / P)

  • Gérer les comptes clients et fournisseurs.
  • Communiquer avec les clients pour les paiements en retard.
  • Tenir à jour les dossiers dans QuickBooks (expérience requise).
  • Gestion des stocks

  • Superviser les opérations quotidiennes avec notre entrepôt tiers (3PL).
  • Mettre à jour les inventaires pour les représentants et les clients.
  • Informer la direction des besoins en réapprovisionnement et des commandes en attente.
  • Achats

  • Créer et gérer les bons de commande.
  • Communiquer avec les fournisseurs concernant les livraisons, la qualité et les coûts.
  • Coordonner les livraisons avec les fournisseurs, transitaires et courtiers en douane.
  • Soutien aux ventes et au bureau

  • Servir de principal contact pour les représentants des ventes.
  • Préparer des rapports de ventes et d’inventaire.
  • Maintenir les dossiers clients et fournisseurs (numériques et papier).
  • Réseaux sociaux et contenu web

  • Gérer et mettre à jour le compte Instagram de l’entreprise.
  • Maintenir le contenu en ligne à jour pour les produits et les marques.
  • Qualifications

  • Expérience confirmée comme gestionnaire de bureau ou poste similaire.
  • Maîtrise de QuickBooks obligatoire.
  • Excellentes compétences organisationnelles et capacité à gérer plusieurs tâches.
  • Excellente communication en français et en anglais; l’italien est un atout.
  • Maîtrise de Microsoft Office (Excel, Word, Outlook).
  • Expérience en gestion d’inventaire, achats ou logistique est un avantage.
  • Salaire compétitif selon l’expérience.

    Type d’emploi : Temps plein, en présentiel

    Lieu : Dorval, QC

    Langues : Français et anglais (obligatoire); italien (un atout)

    Expérience : Gestion de bureau : 2 ans (souhaitée)

    Logiciel : QuickBooks (obligatoire)

    Intéressé(e)? Postulez dès maintenant en envoyant votre CV et une courte lettre de présentation décrivant votre expérience pertinente.

    Company Description

    EC Sales is a housewares distributor based in Dorval, Quebec. We specialize in bringing high-quality European houseware brands to retailers and designers across Canada. Our brands represent innovation, style, and quality.

    EC Sales est un distributeur canadien basé à Dorval, au Québec. Nous nous spécialisons dans l’importation et la distribution de marques européennes haut de gamme dans le domaine des articles de maison, destinés aux détaillants et aux designers à travers le Canada. Nos marques se distinguent par leur innovation, leur style, et leur qualité.

    #J-18808-Ljbffr

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    Office Coordinator • Montreal, Montreal (administrative region), CA

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