Administrative assistant

Are you an administrative professional looking for your next opportunity? Are you a proactive professional with a knack for seamless organization and a passion for the cultural and museum sector? We are seeking a high-energy, solution-oriented Administrative Assistant to join a dedicated team in the heart of downtown Montreal.

In this pivotal role, you will provide essential administrative support to ensure the daily success of the organization. We are looking for a collaborator who doesn't just manage tasks but brings a positive attitude and a professional presence. If you pride yourself on being a reliable, "can-do" candidate who thrives in a multitasking environment, this could be your next opportunity.


Advantages
-Full time one-year contract (for an expansion project), with the possibility of a permanent position following
-Hybrid working model, 3 days in office and 2 days remote (first 3 months is 100% in person)
-3 weeks vacation, 2 extra paid balance days, 8 sick days, 4 additional paid days off offered (between Christmas and New Year's Day)
-Working with a collaborative and supportive team


Responsibilities
-Perform various administrative tasks (mail, reception, phone calls, photocopying, scanning)
-Organize meeting materials and prepare files
-Purchase supplies and work in tandem with the relevant office employee
-Draft letters, take notes, and data entry
-Maintain, archive, and ensure the confidentiality of senior management documents
-Participate in any other related tasks required by the administrative assistant or management



Qualifications
-DEC or DEP in secretarial studies, management, or equivalent
-Minimum of five (5) years of experience in a similar position
-Excellent command of French and good knowledge of English, both spoken and written
-Excellent communication skills and proactive approach
-Comfortable with Mac and PC environments and common office tools (Word, Excel, PowerPoint, Keynote)
-Professionalism and positive attitude
-Strong organizational skills, effective priority management, and high degree of autonomy
-Rigorous, reliable, and strictly confidential
-Ability to work in a multitasking environment and manage several files simultaneously
-Knowledge of the cultural or museum environment is an asset


Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English


Summary
Are you interested in this position?

Please apply for this position directly online or by emailing us anytime at tamara.cobrin@randstad.ca.

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'll be happy to help!
For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your CV!
All resumes received will be considered equally.

Only selected candidates will be contacted.


Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.