Administrative Assistant

We are looking for a highly organized and client-focused Administrative Assistant / Client Service Associate to support a team of financial professionals dedicated to providing comprehensive financial advice and exceptional service. This is a central role in the day-to-day operations of the practice.

Are you someone who excels in communication, maintains exceptional organizational skills, and thrives in a professional environment? This position combines client service, administrative support, and marketing functions.

Opportunity: Full-Time, Permanent (following a three-month probation period)
Location: Comox, British Columbia
Pay: $20.00 - $30.00 per hour, based on experience
Hours: 9:00 AM to 4:30 PM



Advantages
• Pay of $20.00 - $30.00 per hour, based on experience
• Full-time, in-office position in Comox, BC
• Opportunities for career growth and training
• Support a team of Certified Financial Planners

Responsibilities
Client Service:
• Manage client communications (in-person, phone, and email)
• Schedule and coordinate client appointments
• Prepare client documents and forms for meetings and signatures
• Process daily transactions and ensure completion
• Update client records, meeting notes, and CRM (e.g., Salesforce)
• Assist with online access and e-delivery setup

Administrative Support:
• Coordinate internal meetings and team schedules
• Manage office supplies and mailing lists (newsletters, events)
• Resolve system or software issues with tech support
• Support team recruitment, onboarding, and training

Marketing & Communications:
• Maintain and update social media platforms (LinkedIn, Facebook, etc.)
• Prepare communications (newsletters) and presentation materials
• Plan and participate in client events (virtual and in-person)

Qualifications
• Minimum 2 years of administrative experience
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, etc.)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and work independently
• Financial services experience or education is an asset
• Post-secondary education in a related field (preferred)

Summary
Two easy ways to apply:

1. Apply online: http://www.randstad.ca
2. Email resume to wesley.chung@randstad.ca; raj.sra@randstad.ca

Please notify that we welcome all applications, however only the ones with relevancy will be considered.

Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.