Administrative Coordinator

Job Description

Working with the Town of Newmarket’s Recreation and Culture Team, means the opportunity to make a difference and connect with your community! Working in Recreation means the start of something special, gaining valuable work experience and learning new skills. We are looking for dedicated individuals who enjoy working with others with a passion to deliver high quality programs, events and services. One thing is for certain, you will love the experience and our participants will too!

The Successful Candidate Will

• Manage staff scheduling by building and posting weekly schedules, assisting with finding staff coverage, and sending reminders through a weekly staff newsletter.
• Support the implementation of camp staff trainings to ensure staff are paid appropriately, required paperwork is collected, sessions are running according to schedule, and resources are printed / distributed.
• Print required paperwork for upcoming camp weeks (i.e. class lists, sign in sheets, medical forms, waivers, etc.), as well as file and review previous week’s paperwork.
• Complete inventory checks, orders camp supplies to support quality camp programming, and tracks purchases to ensure purchases fall within budget allocations.
• Collaborate with outside user groups to ensure all parties are on the same page in delivering safe and quality programming. User groups may include Aquatics, Facilities, Customer Service, Special Guests, Bus Company, Vendor Camps, etc.
• Respond to inquiries, escalated concerns and emergency situations from parents / guardians and the general public through phone and email, and direct them to the appropriate staff.
• Frequently use registration software to complete registrations, withdrawals, refunds, payments and update camper information.
• For full listing of duties and responsibilities, please see the attached Job Description.

Job Requirements

Please Note : Certifications are not required at time of application but must be obtained prior to job commencement. The Town of Newmarket may offer opportunities for certification.

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