Administrative Assistant, Abbotsford Regional Hospital Lab

Administrative Assistant, PHSA Labs

Abbotsford Regional Hospital Labs

Abbotsford, BC

In accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA’s Agencies / Divisions / Services, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Performs secretarial, administrative and medical transcription duties for the Laboratory Medicine and Pathology Program both at the assigned site and within the Lower Mainland Pathology and Laboratory Medicine service.

What you’ll do

• Provides administrative support to the Laboratory Medicine and Pathology Program at the assigned site and within the Lower Mainland Pathology and Laboratory Medicine service, including the Operations Directors, Medical Directors, Site Laboratory Manager, Laboratory Scientists and other support staff.
• Performs data entry, transcribes medical dictation, collates consultations and histories.
• Performs secretarial and administrative duties such as screening incoming materials, prioritizing items for the individual attention, responding to inquiries by drafting correspondence, inputting payroll, and preparing minutes / reports and agendas for meetings.
• Creates documents such as correspondence, emails, reports, PowerPoint presentations, presentation materials, research / academics / accreditation documentation, graphics and spreadsheets using established software applications.
• Maintains inventory as required and as per documented levels, including ordering of QC materials, proficiency products and reagents.
• Schedules appointments / meetings and determines urgency of requests in order to respond to scheduling requirements.
• Sets up and maintains departmental filing, prepares correspondence and related materials; gathers, compiles, enters and generates reports for statistical use.
• Provides administrative support in the review of departmental standards and procedures; develops and modifies standardized documentation.
• Maintains office supplies according to pre-determined re-order levels; arranges for maintenance and repair of equipment such as transcription and photocopying equipment.
• Performs other related duties as assigned.

What you bring

Qualifications

Core Competencies

Skills & Knowledge

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

What we do

The Provincial Health Services Authority () plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include : Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous.

Learn more about PHSA and our programs :

PHSA is committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and / or persistently excluded groups identified under the Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and / or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at .

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan : A First Nations Case Study.