Administrative Assistant

Job Description

We are working on a new contract opportunity with our Federal Government client looking for a Administrative Assistant to join their team. This role will have administrative functions such as calendar management , coordinating meetings, maintaining schedules, filing electronically, minute taking and other administrative tasks . This role is HYBRID located in Calgary

Roles and Responsibilities

• Managing calendars for senior staff
• Coordinating meetings, conferences, workshops, and seminars and arranging for facilities, equipment and services
• Maintaining a system for routing and tracking critical, confidential paper and electronic correspondence and ministerial requests
• Composing, editing and verifying a wide range of materials to reflect senior staff’s preferences and the awareness of audience reaction are reflected
• Ensuring proper attention is given to the wider government issues and their relationship to departmental issues and events
• Routing and tracking items for review or signature, to and from the office
• Creating and presenting a variety of reports and
• Recording meeting minutes
• Knowledge of Microsoft Dynamics 365 (CRM) (generating reports and dashboards)
• Knowledge of Global Business Travel (GBT) system
• Knowledge of SAP
• Familiarity with online engagement platform Engagement HQ
• Familiarity with MS Sharepoint software experience
• Comfortable working in English and French

Qualifications and Skills