Location(s) : Greater Vancouver Area; Greater Toronto Area
Job Type : Full Time Regular
myWork Program : Hybrid
Starting Salary Range : $55,600.00 - $66,700.00
Background Screening Requirement :
- Enhanced Criminal Record Check
- Credit Check
- Identity Verification
- Employment Verification
- References
Job Purpose
Reporting to the Director of Real Estate and Physical Security, this position fulfills a strategic corporate role working with the team responsible for construction, corporate real estate, facilities, leasing, physical security and strategic sourcing of products, services and supplies for Coast Capital and its subsidiaries. The role is responsible for supporting 45 branches and 10 administrative offices across British Columbia. The role requires regular interaction with managers, directors, senior management and outside contacts. This individual works in a high-paced environment which includes time sensitive deadlines and requires strong attention to detail. This individual will develop specialized knowledge required for functions related to contracts, Facilities and Procurement policies and systems such as Navision (NAV), OneSpan, Process Unity, SharePoint, PowerBI, and ServiceNow. The role will also support the Strategic Supplier Sourcing team with a variety of administrative and procurement activities.
Accountabilities
Real Estate Lease Administration - managing lease database; preparing & sending notifications to landlords; managing centralized mailbox; managing lease tracker, key dates and contacts; monitor blanket purchase order tracker and ensure Insurance and WorkSafe certificates are current; support the Real Estate & Facilities Management Team.Lease Contract Management - oversight of all Lease, Sublease contracts and related renewals, amendments, title registrations, notices, property owner requests, estoppel certificates, disputes processes, internal / external legal reviews, other administration and contract execution that meets all Coast Capital Policies; obtain copies of contracts or documents from repositories.Lease Financing Support - working with the Lease Finance Team to validate lease rates against contracts; send invoices and annual reconciliations from landlords.Sourcing Administration - responsible for monitoring the purchase order queue, reviewing statements of work, releasing purchase orders, preparing purchase requisitions, managing the contract signing process in according to the Coast Capital spending and binding matrix. Sources and places orders for various products and services for the branches, department as well as the wider organization, and serves as a back-up to sourcing leads and leads basic procurement projects. Approve select supplier invoices, investigate Accounts Payable (AP) inquiries, update AP with supplier contacts, support financial reconciliations; sign contracts or send documents for signature via OneSpan; monitor Process Unity entries and status updates to issue PO'sTraining & Support - Train and support users for Purchase Requisition (PR) creation, provide spend information and help with access / limits; provide guidance on complex Purchase Order (PO) needs and purchasing policies, assist AP with invoice or PO issues; support branch staff with job aids and supplier ordering sitesSkills & Qualifications
Minimum of 4 to 6 years of Job-Related Experience; 3 to 5 years' experience in an Analyst roleCompletion of a Diploma Program (two years of formal education or equivalent) in Business, Procurement, Real Estate or Facilities ManagementMust be comfortable reviewing procurement and lease contracts, understanding policies, processes and proceduresAdvanced knowledge of Microsoft Office applications including Excel, Word, PowerPoint, PowerBIProficient with SharePoint and internal web page authoring and updating (myCoast sites)Must possess strong communication skills, and tactful problem-solving skills to assist and support staff at all levelsAdvanced time management, prioritization and ability to work to multiple deadlines - Proficient demonstrated ability to make sound critical decisionsDemonstrated ability to work effectively as part of a team as well as independently when requiredProficient accuracy and thoroughness of work, requiring minimal oversightInitiative : Works effectively with limited supervision and within established authorities; is proactive in identifying and pursuing tasks with energy, drive, and a need to "finish"; knows when and what to refer for guidance and / or approvalCollaboration : demonstrated ability to positively and productively engage and deal effectively with colleagues at all levels; builds constructive, mutually beneficial relationships, appropriate rapport and relates well to othersEquity, Diversity & Inclusion at Coast Capital
Don't meet every single requirement? At Coast Capital, we believe everyone has potential. We are committed to building better, brighter, more inclusive futures for everyone - including our employees. We see the potential in our employees to achieve amazing things and want to invest in your future. If you're excited about this career opportunity and your experience may not perfectly align with every qualification in this job posting, we still encourage you to apply. You may be just the right candidate for this or other opportunities at Coast Capital.
At Coast Capital, we are committed to equity, diversity and inclusion. We strongly encourage applications from Indigenous Peoples, Black, and racialized persons, persons with disabilities, people of diverse sexual and gender identities and women. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences and expertise benefit of our employees, our members, and our community.
Coast Capital is committed to providing an accessible recruitment experience. If you are a candidate with a disability and require accommodation(s) during any stage of the recruitment process, please contact us at accessibilitycoastcapitalsavings.com or 778-391-5836. This contact is intended solely for inquiries or feedback related to accessibility barriers, accommodation requests or alternate format requests. We will work with you to ensure your needs are met. You will only receive a response to inquiries related to these topics.
Why join Coast Capital Savings?
Purpose is our North Star. We look at everything through our purpose. It informs the advice we provide our members, the experiences and products we create, and the programs we build to support our employees and communities.Committed to inclusion and engagement. We have an ongoing focus on equity, diversity, and inclusion and routinely track how we're doing, and what we need to do to keep improving. We foster a culture where everyone can feel safe to be who they really are and thrive.A career that grows with you. We believe in developing our people and promoting from within. Many employees have spent decades, and sometimes their entire careers, with Coast Capital and have progressed from the frontlines to senior leadership.Work where you're most effective. In 2020 the world changed, and that includes how we work. In response to COVID-19 we launched myWork, which gives employees flexibility in where they work based on the nature of their role.Benefits that flex to the needs of you and your family. We offer comprehensive, customizable benefits for you and your family, so you can choose what fits best for you and your lifestyle.Retirement options. We also take care of our employees once they retire. That's why we offer the choice of a defined contribution or defined benefit pension plan or RSP's.Mortgage and auto financing benefits . Employees save thousands on their mortgages and auto loans with best-in-category benefits.Real Recognition . We recognize excellence throughout the year, through an online community that lets employees give kudos and thanks throughout the year. We're human, which means we like to have fun with events, celebrations, and recognition throughout the year.An award winning culture . We're a Platinum member of Canada's Best Managed Companies and are regularly recognized by Canada's Most Admired Corporate Cultures and the BC Top Employers Awards.We reinvest 10% back into the community. When we do well, our communities do well. That's why since 2000 we've invested over $90 million into our member's communities.Double your impact. Through our employee volunteer program, Coast Capital donates $10 for every hour you volunteer to a Canadian charity or non-profit of your choice.D&I at Coast At Coast Capital, we value diversity, equity and inclusion. We're not all the same and we like it that way. We don't just accept differences - we celebrate, support, and we thrive on them for the benefit of our employees, our members, and our community. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
