Property Assistant

Our top client in the Commerical Real-Estate sector is seeking an energetic and enthusiastic Property Administrator to join their team in Surrey, BC. This is an exciting opportunity for a dedicated individual looking to advance their career in real estate property management. We’re looking for someone diligent, collaborative, and eager to grow in a dynamic and fast-paced environment.

This role will be 100% onsite based out of their property in Surrey, BC.

Key Responsibilities

Tenant & Office Administration

• Act as the first point of contact for tenant inquiries; ensure timely and professional follow-up.

• Maintain up-to-date tenant records including contact and emergency information.

• Perform general office management duties including supply management, correspondence filing, banking, and reception (location-dependent).

Accounts Receivable & Reporting

• Prepare and review monthly AR reports; notify Property Manager of any discrepancies.

• Update AR notes regularly to reflect changes and activity.

• Monitor and reconcile tenant accounts; follow up on outstanding payments and facilitate collections.

• Issue late payment and default notices as needed.

• Contact tenants to collect monthly gross sales reports and record them in MRI.

• Prepare monthly AR reports and complete PAD adjustments and accruals.

Vendor & Invoice Management

• Review, code, and submit invoices for approval, ensuring proper authorization.

• Maintain vendor records and complete new vendor set-up with necessary documentation.

• Enter charges and adjustments in the accounting system (e.g., tenant chargebacks).

Documentation & Compliance

• Collect and file insurance certificates from tenants, contractors, and vendors.

• Ensure tenant folders are maintained and named according to company guidelines.

• Provide documentation for audits and assist with year-end reporting and RAN packages.

Marketing & Leasing Support

• Support the execution of specialty leasing agreements and related opportunities.

• Assist with marketing initiatives including website updates and seasonal promotions.

Collaboration

• Work closely with the Operations Manager and support the Property Manager in various tasks and projects.

• Perform additional duties as required.

Qualifications & Skills

• 2-4 years of administrative or office experience, ideally in commercial real estate.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access).

• Familiarity with property management software such as MRI, Avid, Yardi, or SEAS is an asset.

• Strong organizational and time management skills; ability to handle multiple priorities.

• Self-motivated and able to work independently.

**AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.