Corporate Project Assistant to support ongoing projects across structured PMO environments 01229

Our public sector client is seeking a Corporate Project Assistant to support ongoing projects across structured PMO environments

1 year contract to start, 37.5 hours/week. 2 days/week onsite in North Vancouver

Must Haves

• Experience providing project or program administrative support.
• Strong organizational and coordination skills.
• Strong Microsoft skills, particularly Outlook, Teams, SharePoint, Excel, Word and PowerPoint.
• Experience coordinating meetings and calendars involving multiple stakeholders.
• Experience supporting resource onboarding, offboarding and access administration.
• Ability to manage multiple concurrent priorities and recurring deadlines.

Nice to Have

• Experience supporting large, complex corporate project environment

Key Job Accountabilities and Responsibilities:

Project and meeting coordination:

• Coordinate recurring projects, program and governance meetings.
• Schedule and reschedule meetings and support calendar coordination.
• Coordinate meeting logistics and administrative requirements.
• Support preparation, organization and distribution of meeting and reporting materials.

Track administrative actions and follow-ups. New Contractor Request Resource onboarding and offboarding:

• Coordinate onboarding and offboarding activities for contractors, consultants and employees.
• Coordinate system, technology, building and project access requirements.
• Support equipment and access requests.
• Coordinate access to SharePoint, Teams and other project tools.

Project administration:

• Maintain project and program SharePoint content and administrative information.
• Maintain calendars, distribution lists and administrative tracking tools.
• Support recurring status reporting and reporting cycles.
• Organize and maintain project documentation.
• Provide general coordination and administrative support to project and program teams.