The Job We are seeking a highly organized, tech-savvy, and adaptable Operations & Administrative Coordinator to join our team. This position is ideal for someone who enjoys working in a fast-paced environment, is comfortable working with various computer systems, and can effectively manage multiple priorities. You will provide administrative and operational support, assist with customer billing and invoicing, maintain important records, coordinate employee training, and support dispatch and day-to-day operations.Why You Should Apply
ResponsibilitiesIn this role, you will be responsible for creating and maintaining accurate reports and spreadsheets, as well as organizing and maintaining electronic and hard-copy files and records. You will assist with collecting and compiling work orders, BOLs, and other operational documentation, complete customer invoicing through the company’s Operational Management System (OMS) and prepare internal and customer-requested billing and invoicing reports. You will review employee weekly timesheets and make adjustments as required, answer incoming phone calls and direct customers to the appropriate individual or facility, and coordinate crew training by booking, tracking, and maintaining all related training records. You will also provide support to dispatch based on client requirements, participate in the on-call rotation as required, utilize various computer systems and technology, and assist with other administrative and operational duties as assigned.RequirementsThe ideal candidate will have strong computer and technology skills and be comfortable learning and adapting to new systems, software, and procedures. Post-secondary education in Office Administration, Accounting, Business Administration, or a related field is considered an asset. Strong communication, organizational, and customer service skills are essential, along with excellent attention to detail and the ability to manage multiple priorities in a fast-paced environment. Candidates should be adaptable, dependable, and able to work both independently and as part of a team. The position also requires the ability to lift up to 20 lbs., sit for extended periods, and have reliable transportation. REFER TALENT, GET REWARDED
Know someone already working with Integrated Staffing? Ask us about our Employee Referral Bonus. It’s simple – if you’re employed with Integrated Staffing and refer someone for work, you could receive a $100 bonus payment. Certain rules and conditions apply. Contact your nearest Atlantic Canadian office for details.INT001
Administrative Assistant • Sydney, NS
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