Production Administrative Assistant (Fixed-Term Maternity Leave Contract)

Full-Time | August 2026 Start | Approx. 14-Month Contract

Abbotsford, BC

Join One of the Fraser Valley's Leading Vehicle Rental Companies

Clearway Car & Truck Rentals is a family-owned and operated business that has proudly served the Fraser Valley for over 65 years. As one of Western Canada's leading suppliers of rental vehicles to the film and television industry, we pride ourselves on delivering exceptional service through teamwork, innovation, and a commitment to finding solutions.

We are currently seeking a Production Administrative Assistant to join our Production Department on a full-time fixed-term contract to provide maternity leave coverage. The successful candidate will begin in August 2026, allowing for training and a smooth transition before the current team member commences maternity leave in September. The contract is expected to continue for approximately 14 months, with the possibility of future opportunities within the company should a suitable position become available.

If you're highly organized, enjoy problem-solving, thrive in a fast-paced environment, and take pride in delivering outstanding customer service, we'd love to hear from you.

About the Role:

Our Production Department is the central hub for coordinating vehicle movements for film and television productions. This role is critical to ensuring the right vehicles are available at the right time while supporting our customers and internal departments with efficient administrative coordination.

Key Responsibilities:

• Process reservation requests accurately and efficiently.
• Perform high-volume data entry with exceptional attention to detail.
• Monitor vehicle availability and assist with fleet optimization.
• Analyze scheduling information to maintain accurate reservation and fleet records.
• Prepare reports, spreadsheets, templates, and supporting documentation.
• Coordinate with multiple departments to ensure smooth daily operations.
• Provide professional customer service to production clients and internal teams.
• Assist with general administrative duties as required.

What We're Looking For:

The ideal candidate will be someone who:

• Is highly organized and enjoys problem-solving.
• Learns new systems and technology quickly.
• Thrives in a fast-paced environment with changing priorities.
• Can manage multiple tasks while maintaining accuracy.
• Works well independently and as part of a collaborative team.
• Has excellent communication and interpersonal skills.
• Takes initiative and is always willing to help where needed.
• Demonstrates integrity, professionalism, and a positive attitude.
• Is committed to providing exceptional customer service.

Qualifications:

• Grade 12 Diploma (or equivalent).
• Strong computer skills with the ability to learn new software quickly.
• Excellent written and verbal English communication skills.
• Strong organizational and time-management abilities.
• Experience in administration, scheduling, dispatch, logistics, or customer service is considered an asset.

Compensation:

Starting Wage: $20.00–$22.00 per hour, depending on experience.

Benefits:

As a member of the Clearway team, you'll enjoy:

• Comprehensive Health & Dental Benefits.
• Prescription Drug Coverage.
• RRSP Matching Program.
• Discounted Vehicle Rentals for you and your family.
• Discounted Personal Vehicle Repairs.

Why Join Clearway?

At Clearway, our people are our greatest asset. We believe in creating a workplace where employees feel valued, supported, and empowered to succeed. With over six decades of success, we've built a reputation based on teamwork, integrity, and exceptional customer service.

This is an excellent opportunity to gain valuable experience within the exciting film and television industry while working alongside an experienced and supportive team.

Apply Today:

If you're looking for a rewarding full-time opportunity with a respected Fraser Valley company and believe you'd be a great fit for our team, we'd love to hear from you.

Please submit your resume and a brief cover letter outlining why you'd be a great addition to the Clearway team.

While this is a fixed-term maternity leave position, Clearway is a growing company, and future permanent opportunities may become available for the right candidate.

About ClearwayBC:

Clearway is a family owned and operated company that has been in business since the 50’s we have an amazing and unique culture that strives to empower our employees to become the best versions of themselves. We offer competitive wages and a comprehensive benefits package with lots of opportunity for growth within the company. For this position we are looking for a strong self-starter with a growth mindset who has strong organizational skills with experience in web design and data analytics.