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Peak Associates Limited
Executive AssistantPeak Associates Limited • Richmond Hill, ON, Canada
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Executive Assistant

Executive Assistant

Peak Associates Limited • Richmond Hill, ON, Canada
30+ days ago
Job type
  • Full-time
Job description

The Executive Assistant serves as a trusted strategic partner to senior leadership, providing high-level administrative, operational, and logistical support in a fast-paced, global environment. The role is essential to the effectiveness of senior executives, ensuring seamless priority management, absolute discretion, and optimal use of executive time.


Key Responsibilities:

  • Provide comprehensive calendar management for executive(s), proactively coordinating meetings, calls, and commitments while navigating shifting priorities and competing demands.
  • Coordinate complex travel, including itineraries, logistics, and agendas, to support both executive and broader leadership activities.
  • Draft, review, and manage sensitive and confidential correspondence on behalf of the executive with professionalism and discretion.
  • Prepare and edit a range of range of materials including presentations, reports, agreements, and briefing documents, ensuring accuracy, timeliness, and a high standard of quality.
  • Manage executive expenses and invoices, ensuring timely processing and adherence to internal policies.
  • Maintain organized and secure records and documentation, ensuring information is easily accessible and handled appropriately.
  • Anticipate potential issues and proactively address them to optimize the executive’s time and effectiveness.
  • Plan and support recurring leadership and team meetings, including preparation of materials, attendance, and documentation of key outcomes.
  • Provide additional administrative and project support as required to meet evolving business needs.


What You Bring:

  • Minimum of 5 years’ experience as an Executive Assistant supporting C-suite leadership, with demonstrated longevity in prior roles and a solid track record in administrative and executive support.
  • Post-secondary education preferred.
  • Expertise coordinating complex calendars, travel arrangements and itineraries across multiple time zones.
  • Demonstrated ability to handle highly sensitive and confidential information with discretion and professionalism.
  • Self-directed with the ability to take initiative, exercise sound judgment, and manage shifting priorities independently.
  • Strong organizational and problem-solving abilities, with a proven track record of managing competing priorities.
  • Excellent interpersonal skills, along with exceptional written and verbal communication, with the ability to build trusted relationships across all levels of an organization and with external stakeholders.
  • Calm under pressure, proactive, and highly organized with impeccable attention to detail.
  • Advanced proficiency with MS Office programs.


Please note that the role works f/t onsite (no remote work option available).

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Executive Assistant • Richmond Hill, ON, Canada

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