Office Administrator

Adecco is currently hiring a full-time Office Administrator for our client, a growing service-based organization. This is an excellent opportunity for a highly organized and customer-focused professional who thrives in a fast-paced office environment and enjoys supporting daily operations.
In this role, you will serve as a key point of contact for customers, technicians, and internal teams by managing phone calls, coordinating communications, processing work orders, and supporting invoicing activities. This role requires you to be detail-oriented, computer savvy, and comfortable multitasking in a dynamic environment.

• Pay Rate: $ 25.00/hour
  
• Location: Belleville, ON
  
• Shift: Monday to Friday | 8:00am - 5:00pm
  
• Job type: Temporary | Full-time
  
• Vacancy Status: This posting is for an existing vacancy .
  

Here's why you should apply:

• Paid weekly accurate and on time
  
• Strong health and safety programs
  
• Medical and dental benefits once qualified
  
• Free training programs
  
• New and quicker onboarding process
  

Responsibilities:
Customer Service & Dispatch Support

• Respond to incoming phone calls and direct inquiries appropriately.
  
• Communicate effectively with customers, technicians, and internal departments.
  
• Monitor and manage shared email inboxes.
  
• Coordinate and forward service requests and updates to dispatch teams.
  
• Provide timely and professional customer service support.
  

Work Order & Administrative Processing

• Review, process, and maintain service work orders.
  
• Ensure work orders are accurate and complete prior to invoicing.
  
• Track and update service records within company systems.
  
• Assist with administrative tasks related to daily operations.
  
• Maintain organized electronic and paper files as required.
  

Invoicing & Data Entry

• Support invoicing processes by preparing and verifying documentation.
  
• Enter invoice information into customer portals and internal systems.
  
• Ensure accuracy of data entry and customer account information.
  
• Follow up on missing information and documentation when required.
  

Office Support

• Assist with general office administration and coordination tasks.
  
• Support team members with operational and customer service requirements.
  
• Contribute to maintaining an organized and efficient office environment.
  
• Perform other administrative duties as assigned.
  

Qualifications and Skills:

• Experience working in a fast-paced office environment, preferably within a service-based industry.
  
• Previous experience in customer service, administration, dispatch, or service coordination roles preferred.
  
• Strong computer skills and proficiency with:
  
  • Microsoft Outlook
    
  • Email communications
    
  • Microsoft Word
    
  • Microsoft Excel
    
  • Data entry systems
    
• Experience entering information into customer portals and administrative systems is an asset.
  
• Excellent verbal and written communication skills.
  
• Strong organizational and time-management abilities.
  
• Exceptional attention to detail and accuracy.
  
• Ability to manage multiple priorities simultaneously.
  
• Strong customer service and problem-solving skills.
  
• Ability to work independently and as part of a team.
  
• Reliable, professional, and adaptable in a fast-paced environment.
  
• Mu st be legally eligible to work, and reside in Canada
  

Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.
At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we're making the future work for everyone.
Please reach out to learn how the Aspire Academy can upskill you into your next role.
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