AI Automation & Systems Implementation Manager (Remote) - 62605156487

Location: Remote (LATAM)
Contract: Independent Contractor
Schedule: Full-Time, Monday-Friday, PST

About the Business

We are a multi-disciplinary corporate group operating two distinct, high-growth business divisions: a premier, large-scale live entertainment and event production company that designs experiences for international brands, and a highly lucrative short- and medium-term real estate rental company.

As both entities scale, we are experiencing an influx of data, inbound sales leads, and manual administrative demands. Rather than continuously throwing manual labor at these problems, our strategic objective is to build a hyper-efficient, highly integrated, and automated corporate backbone.

Position Overview

This is a high-impact, transformative position designed for a brilliant system generalist, implementation leader, or low-code developer who lives to make business systems communicate seamlessly.

Reporting across both our entertainment and real estate arms, your core mission is to optimize operational efficiency. You will map out internal workflows, connect disparate platforms using tools like Zapier/Make, engineer advanced automation loops inside HubSpot CRM, and build custom AI-powered endpoints (using large language models like Claude, OpenAI APIs, or custom knowledge-base chatbots) to automate high-friction operational tasks. From crafting daily executive data briefings to implementing automated, instant response mechanisms for incoming real estate inquiries, you will be our ultimate internal problem solver.

Key Responsibilities

1. Advanced HubSpot Workflows & Sales Automation (Event Production Arm)

• CRM Optimization: Take complete architectural ownership of HubSpot CRM workflows, designing automated sequences that streamline complex B2B sales cycles.
• Task Automation: Eliminate manual friction for our event sales team by engineering automated protocols for deep-dive prospect research, instant CRM updates, follow-up scheduling, and dynamic proposal generation.

2. Intelligent AI Tooling & Real Estate Auto-Responses (Rental Arm)

• Conversational AI Deployments: Analyze customer booking inquiry data to build, train, and maintain highly responsive, custom-fed AI chatbots or auto-responders capable of handling tier-1 property questions natively and accurately.
• Data Integration: Construct automated pipelines that pull property reporting data across platforms to generate clear, automated executive insights.

3. Full-Scale System Integration & Low-Code Development

• Silo Destruction: Audit our current technological footprint and design complex integration logic via middleware like Zapier or Make to link internal platforms cleanly.
• Executive Daily Briefings: Program automated data-scraping and synthesis workflows to deliver structured, high-priority daily action intelligence reports directly to leadership.
• Constant Continuous Innovation: Keep your finger on the pulse of evolving AI models and tools, building out proof-of-concepts that continuously reduce corporate administrative debt.

What We're Looking For

Required Qualifications

• 3–5+ years of experience working as a Systems Implementation Manager, Operations Automation Specialist, Low-Code Developer, or Technical Solutions Architect.
• HubSpot Expert Status: Advanced, deep-tier understanding of HubSpot CRM, data objects, custom properties, and multi-stage workflow structures.
• No-Code/Low-Code Mastery: Expert capabilities mapping complex automation logic inside Zapier or Make.
• Tangible Fields & AI Implementation Experience: Hands-on experience integrating generative AI tools (OpenAI API configurations, Claude prompts, langchain tools, or conversational bots) into live corporate environments. You must have prior experience in tangible fields like software development, coding, or rigorous project deployments.
• Elite Problem-Solving Personality: You do not wait to be handed blueprints. You look at a manual, repetitive process, analyze the tech stack, and independently build the automated solution.
• Excellent English & US Overlap: Superior written and verbal English communication skills, alongside the ability to maintain consistent daily overlap with US business time zones.

Preferred Pluses (Nice to Have)

• Professional experience working across e-commerce, real estate, or high-volume event logistics pipelines.
• Formal background in software engineering, API development (REST/JSON parameters), or Python scripting.