HR Administrator - Co-op Student

About Us: At Rodan Energy, our mission is Making Sustainable, Attainable .

As a leading North American energy services company, we provide innovative energy solutions that help clients reduce energy costs and GHG emissions, support electrification, and enhance grid efficiency.

With over 20 years of expertise, we’re trusted by North America’s largest energy users, power producers, and utilities.

Why Join Rodan: Thriving Industry : Join a rapidly growing sector at the forefront of innovation and sustainability, shaping the future of energy management.

Product Market Fit : With a 98% client retention rate and consistent YOY growth, Rodan has built a reputation for delivering trusted, long-term partnerships with industry leaders.

Top Talent & Strong Culture : Collaborate with high-performing, passionate individuals who are committed to excellence and sustainability.

What Makes This Role Great: Join a close-knit HR and Talent Acquisition team where your work is seen, valued, and actually used — not just observed Take ownership of real projects and processes that directly support new hires and the broader employee experience Contribute to the full recruitment cycle in a way that shapes how candidates and new employees experience Rodan from day one Work alongside experienced HR professionals who invest in your development and treat you as a genuine team member, not just a co-op student Key Responsibilities: HR Administration: Maintain and update employee records, recruitment trackers, and HR project trackers (e.g., hiring activity logs, onboarding checklists) Draft offer letters through the ATS/HRIS for new hires, and create week 1 new hire schedules and first-day preparation Coordinate first day logistics (equipment, welcome memo communications) and initiate new hire tasks in BambooHR Support health and safety documentation such as JHSC minutes and monthly inspections Assist with formatting and organizing HR documents, templates, and SharePoint resources, and compiling data for reports and presentations Maintain confidentiality of HR and candidate information Use AI tools to improve efficiency in day-to-day HR tasks Other duties as required Recruiting Support: Support the recruitment cycle including job postings, resume screenings, and interview scheduling/coordination with hiring managers and candidates Manage candidate communications and coordinate background checks, credential verifications, and reference checks for successful candidates Maintain accurate and up-to-date candidate records in our applicant tracking system (JazzHR) Project & Special Initiatives Support: Assist with special HR projects such as retention strategy initiatives, performance review process improvements, and recruitment toolkit development Support the creation of training materials, process documents, and presentation decks for hiring managers and new initiatives Help research and benchmark HR best practices to support ongoing projects Assist with drafting and formatting internal communications and process guides Required Skills and Qualifications: Currently enrolled in a University or College co-op program in Human Resources, Business Administration, or a related field Registered in a recognized co-op program Proficiency with MS Office (Excel, Word, Outlook) Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment Strong interpersonal skills, professionalism, and a customer service orientation when interacting with internal and external stakeholders Self-starter who takes initiative and works well both independently and as part of a team Familiarity with applicant tracking systems (e.g., JazzHR) and HRIS (e.g., BambooHR) will be an asset Discretion in handling confidential information Term Details, Compensation & Work Location Term: September 2026 – December 2026 (4-month co-op term) Compensation: $20.00 - $22.00 per hour, based on year of study, relevant experience, and internal equity Schedule: 40-hour work week Location: Mississauga, ON Work Arrangement: 5 days per week in-office Vacancy Status: This posting is for an existing Fall 2026 co-op opportunity Life at Rodan – Our Culture: At Rodan, we believe a great workplace goes beyond the work itself.

Recognized as Canada’s Top Small & Medium Employer of 2026 , we’ve built a culture rooted in collaboration, celebration, and giving back.

Here’s what you can look forward to when you join the team: Celebrations Throughout the Year: We mark occasions and holidays all year long with team events including holiday parties, team dinners, bowling nights, go-karting, Annual Summer BBQ, golf tournaments, and more.

Learning & Growth: Lunch and learns, crossword challenges, and education-funding programs to keep you sharp and growing in your career.

Giving Back: Our Employee Initiatives Committee (EIC) organizes food drives and fundraising for local charities throughout the year – and everyone is welcome to get involved.

Apply Now: If you’re a motivated student who is passionate about people and eager to kick-start your HR career, we want to hear from you!

Please submit your resume, cover letter, and unofficial transcript together as one attachment.

Website | Twitter | LinkedIn Hiring Process Rodan Energy's hiring process is designed to identify candidates who are the right fit: technically, culturally, and professionally.

As part of our process, candidates should be aware of the following: Background Check: As part of our hiring process, the successful candidate will be required to complete a background check, which may include a criminal record check and credential verification.

Professional references will also be collected as part of the process.

Assignment: Shortlisted candidates may be asked to complete a practical assignment.

This is an opportunity to show how you approach practical, real-world HR tasks relevant to the role.

We respect your time and will provide clear instructions and reasonable timelines for any assignments requested.

Artificial Intelligence : Rodan Energy Solutions uses artificial intelligence-enabled tools to support the screening and/or assessment of applicants during the recruitment process.

All hiring decisions are reviewed by members of our hiring team.

Rodan Energy Solutions is committed to an inclusive, accessible recruitment and employment experience in compliance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) . Accommodations are available upon request throughout the hiring process and, if hired, during employment.

If you require an accommodation, please contact Asmin.Shadir@rodanenergy.com so we can work with you to meet your needs in a manner that respects dignity, independence, integration, and equal opportunity.

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