Talent.com
Homes by Avi
Condominium AdministratorHomes by Avi • Calgary, AB, CAN
No longer accepting applications
Condominium Administrator

Condominium Administrator

Homes by Avi • Calgary, AB, CAN
30+ days ago
Job type
  • Full-time
Job description

  • You are an individual who is focused on providing exceptional customer service and has a positive, flexible, “can-do” attitude. Providing solutions to your external customers is effortless.
  • You are a natural at building relationships, able to work in a fast-paced environment, and eager to lend a hand, or step up to a challenge. Your intuition is on point, and you can foresee what the next steps are, and initiate actions before they come across your desk.
  • You are extremely organized, with the ability to prioritize tasks seamlessly, anticipate needs and issues before they arise, and maintain excellent attention to detail.
  • You are an individual who is self-motivated, focused, and works well independently while valuing teamwork with external and internal groups.
  • You have exceptional written and oral communication skills, including the ability to accurately interpret (decode) instructions and inquiries and translate (encode) them into clear, professional messages for residents, boards, and colleagues.
  • You have strong conflict-resolution skills, with the ability to navigate difficult conversations with owners, residents, and boards professionally and calmly.

What You Will Do:

  • Respond to questions and provide solutions to inquiries directed to Blue Jean;
  • Work closely with the Condominium Managers to ensure seamless operations of portfolio properties;
  • Screen calls, emails, and correspondence, ensuring timely and professional responses.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Interact with condominium management software to ensure data is current and accurate;
  • Assist in preparing correspondence, compiling documents, and proofreading for accuracy.
  • Maintain organized filing systems, both electronic and physical, ensuring documents are accessible.
  • Prepare notices, Unit Chargebacks, Bylaw infractions, AGM packages, and Budget Packages on behalf of Blue Jean;
  • Attend AGM/board meetings as needed to take and distribute minutes, and follow up on action items;
  • Assist with the collection of arrears for all properties;
  • Onboard new properties into software and filing systems;
  • Coordinate move-in/move-out logistics, including elevator bookings, fob/key issuance, and move-in deposits;
  • Collect and verify vendor certificates of insurance (COIs) and WCB Clearance to maintain compliance records.
  • Serve as an additional point of contact for clients visiting the office or calling in.
  • Coordinate with residents, vendors, contractors, and stakeholders to ensure efficient communication.
  • Log resident maintenance and service requests, dispatch to contractors, and track completion through to resolution.
  • Assist with preparation and distribution of newsletters, notices, and updates.
  • Support project management tasks by maintaining timelines and updating task management tools.
  • Monitor software inputs and system updates, ensuring data integrity (e.g., Yardi Voyager).
  • Organize and track key dates, ensuring deadlines for projects and compliance tasks are met.
  • Assist in planning and coordinating internal and external meetings, events, or team-building activities.
  • Arrange catering and ensure meeting spaces are properly set up.
  • Assist in onboarding new team members, ensuring smooth integration into the team.
  • Support document naming, uploading, and organization in the internal Document Store.
  • Maintain and improve processes for efficiency and effectiveness.
  • Manage office supplies and inventory, placing orders as needed.

Create a job alert for this search

Condominium Administrator • Calgary, AB, CAN

Similar jobs

Senior Real Estate Specialist

Federated Co-operatives LimitedCalgary, AB, CA
Full-time +1

Federated Co-operatives Limited.Federated Co-operatives Limited.Federated Co-operatives Limited (FCL) is hiring a.Facility Design & Development team.This position can be a remote opportunity and ca... Show more

 • Promoted

Leasing Specialist (*Talent Pool*)

CAPREITCalgary, AB, CA
Full-time

Are you highly organized, customer-oriented, and enjoy interacting with people?.Interested in joining one of Canada's consistently recognized 50 Best Employers' talent pool to build a future career... Show more

 • Promoted

Concierge Support

VirtuoCalgary, AB, CA
Full-time

As one of the most significant purchases we’ll ever make, a new home deserves to be the most exciting and enjoyable experience of our life.While owning a home should be simple and joyful, people’s ... Show more

 • Promoted

Dental Senior Admin

Peak Dental GroupCalgary, AB, CA
Full-time

Mon–Fri / Rotating evenings & Saturdays, Sundays.We are seeking a confident, patient-focused Dental Administrator / Patient Care Coordinator to join our team.This role is ideal for someone who enjo... Show more

 • Promoted

Experienced Property Accountant Position

Easy OutsourceCalgary, AB, CA
Full-time

Dive into the world of property accounting with an exciting position for a Property Accountant.Manage full-cycle financial processes and ensure clarity in financial statements.We are looking for a ... Show more

 • Promoted

IBM Maximo Administrator

Aversan Inc.Calgary, AB, CA
Full-time

We deliver leading‑edge and reliable safety‑critical electronics and software systems to the aerospace, defence, and space industries.We are currently seeking a qualified.Administer and support IBM... Show more

 • Promoted

URGENT: Housekeeper Wanted - Reliable Housekeeper Wanted In Foothills County, Alberta $30.00 Hourly

Housekeeper.comFoothills County, Alberta, Canada
CA$30.00 hourly
Full-time

I am Kari, a homeowner in Foothills County, Alberta, and I am looking for a reliable housekeeper to help maintain my home.If you have experience in cleaning and are detail-oriented, I would love to... Show more

 • Promoted

Assistant Property Manager

ArmcoCalgary, AB, CA
Full-time

Founded in 1982 by members of the Armoyan family, Armco Capital Inc.Armco continues to grow; both in business diversification, development and its team of dedicated professionals.We're growing in t... Show more

 • Promoted

Join Us as Dental Administrator

Calgary Dental GroupCalgary, AB, CA
Full-time

Become a Dental Administrator at our welcoming practice located on Temple Drive Northeast! This full-time role requires an individual who thrives on delivering exceptional customer service and main... Show more

 • Promoted

City Centre Animal Hospital Vet Tech Practicum

SouthsaskatchewananimalhospitalAirdrie, AB, CA
Internship

Join the City Centre Animal Hospital team as a final-year veterinary technician student and participate in a dynamic Practicum experience.This program provides essential hands-on training and expos... Show more

 • Promoted

Store Administrator, Hourly Part Time Day

Shoppers Drug MartOkotoks, Town of Okotoks, CA
Part-time

Southridge Drive, Okotoks, Alberta, T1S 2N3.At Shoppers Drug Mart, we’re innovating health and wellness in Canada.From prescriptions to walk-in clinics, and a beloved loyalty program, we’re caring ... Show more

 • Promoted

Condominium Manager

AssociaCalgary, Alberta, Canada
Full-time

Licensed Condominium Manager (Community Manager).As a licensed Condominium Manager (Community Manager) based in our Calgary branch, you will support the operations and management requirements for a... Show more

 • Promoted

Property Administrator

ColliersCalgary, Alberta, Canada
Temporary

Colliers has an exciting opportunity for someone passionate about commercial property management.The Property Administrator will support the Property Management team and assist with the overall man... Show more

 • Promoted

Residential Leasing Specialist

Pacific Cove PropertiesCalgary, AB, CA
Part-time

Job Title: Leasing Specialist-Residential.Primary Location: Victoria, BC.We are seeking a Leasing Specialist to support the continued lease-up of.Blending modern living with historic charm, The Sco... Show more

 • Promoted

House Sitter Wanted - Reliable House Sitter Needed In Aldersyde, Alberta: Earn $50 Daily Caring For

HouseSitter.comAldersyde, Alberta, Canada
CA$50.00 hourly
Full-time

I am a homeowner in Aldersyde, Alberta, seeking a reliable house sitter to care for my home while I’m away.The position offers $50 daily, and I am looking for someone trustworthy and responsible.Yo... Show more

 • Promoted

Superintendent with Chandos Construction

Chandos ConstructionCalgary, AB, CA
Full-time

Drive project success as a Superintendent with Chandos.You’ll oversee commercial construction efforts, ensuring compliance with budgets and high-quality outcomes.As a key member of the Chandos team... Show more

 • Promoted

Surface Land Administrator

Sproule ERCECalgary, AB, CA
Full-time

Our Asset Management Business Unit is growing.Our Asset Management Business Unit manages the engineering, production operations, liability closures, accounting, land, HSE and regulatory oversight o... Show more

 • Promoted

Assistant Property Manager

Jim Pattison Developments Ltd.Calgary, AB, CA
Full-time

Jim Pattison Developments is seeking a highly motivated and detail oriented individual to join our team as an Assistant Property Manager.The successful candidate will report to the Senior Property ... Show more

 • Promoted

Estimator -(Residential Custom Homes)

Groom & Associés / AssociatesCalgary, AB, CA
Full-time +1

Oversee all day-to-day estimating activities, including cost modelling, bid preparation, and budget development.Supervise and mentor Coordinator(s)/Estimator(s), ensuring accuracy and timely submis... Show more

 • Promoted

Leasing Professional

HinesCalgary, AB, CA
Temporary

Be among the first 25 applicants.When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry.Our legacy is rooted in innova... Show more