Accounts Payable Associate, Finance Department Permanent Full-Time (1.0)

Compensation Pay Range:

$30.88-$36.35

Job Description:

If you are a current CHEO employee with access to Workday please apply to this posting via the Workday application as an internal applicant using the Jobs Hub.

To successfully apply for this position please submit your application by 11:59 pm the day before the advertised closing date in the posting to ensure your application is received.

Ottawa is built on un-ceded Algonquin Anishinabek territory. The peoples of the Algonquin Anishinabek Nation have lived on this territory for millennia and we honour them and this land. Their culture and presence have nurtured and continue to nurture this land. CHEO also honours all First Nations Inuit and Métis peoples and their valuable past and present contributions to this land.

CHEO is one of the few stand-alone global leaders in pediatric health and is home to more than 6500 staff clinicians scientists and researchers as well as volunteers all of whom work together to help children and youth achieve their best lives. Within its own walls and through partnerships with community providers CHEO has transformed from a 20th century acute care hospital into a 21st century integrated child and youth health system. Ranked in the top 1% of Canadian hospitals for the digitization of its clinical infrastructure CHEO combines excellence in clinical care research and education to advance seamless care thats provided where when and how it is needed. CHEOs Research Institute is dedicated to world-class clinical translational and basic science research covering a wide range of childrens health concerns. CHEO has been named Canadas best health-care employer by Forbes in 2024 and 2025 and is ranked second among Canadian hospitals on its list of Canadas Best Employers for multiple consecutive years. For the 14th consecutive year in a row the editors of Canadas Top 100 Employers has recognized CHEO as a top employer in the National Capital Region. Every year CHEO helps more than 500000 children and youth from Eastern Ontario western Quebec Nunavut and Northern Ontario.

POSITION SUMMARY

The Accounts Payable Associate is responsible for processing invoices and outgoing payments which includes entering and processing invoices employee expenses reconciling credit card transactions while in compliance with financial policies and procedures and providing support to the Corporate Accounting team.

MAIN RESPONSIBILITIES

• Enters invoices into the financial accounting system

• Attaches purchase orders to invoices in order for payment to occur

• Reviews and processes invoices by allocating them to the correct account

• Ensures invoices are approved in accordance with signing authority policy

• Follows up with procurement with any discrepancies on purchase orders

• Reviews and processes employees travel and expense claims

• Ensures that all expense claims are correct and approved

• Confirms that all expenses are aligned with CHEO policies

• Reconciles all supporting documents and ensures they are included with each expense claim

• Reviews monthly reconciliation of all CHEO employee corporate credit cards

• Issues cheques and electronic payments on a regular basis

• Assists in preparing Broader Public Sector (BPS) and T4A reporting

• Prepares ad hoc reconciliations and reports as required

• Perform other related duties as required and assigned.

QUALIFICATIONS

• Post-Secondary education in a related discipline such as Finance or Accounting* (Essential)

• Three (3) years of previous work experience in finance and/or accounting (Essential)

• Experience in a medical office or healthcare (Preferred)

• Demonstrated proficiency with computer software programs including Microsoft Office Suite (Essential)

• Communicate effectively and concisely both orally and in writing in English (Essential)

• Excellent organizational interpersonal and time management skills (Essential)

• Flexible approach to work demands (Preferred)

• Detailed-oriented strong analytical organizational and time management skills (Essential)

• Demonstrated initiative and ability to adjust priorities (Preferred)

• Proactive in seeking information improvements and efficiencies (Essential)

• Previous experience with Workday (our Enterprise Resource Planning (ERP)) (Preferred)

• Working knowledge of applicable occupational health and safety legislation and general knowledge of corporate/departmental policies and procedures related to health and safety (Preferred)

• Criminal Record Check (Level 1) (Essential)

• Bilingualism (French/English) (Preferred)

*Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic/experience requirements)

Effective March 29 2021 CHEO will conduct a more comprehensive pre-screening and evaluation process. This process may include more varied and multidimensional testing such as a written test practical exam or other assessment. All candidates who meet the essential and preferred qualifications may be tested. Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.Should you require accommodation during any phase in the recruitment process please contact Human Resources at . All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier-free work environment starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process please contact Human Resources at . All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

We thank all those who apply however only those to be interviewed will be contacted.

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1
Monthly Salary Salary: 30 - 36