Executive Assistant - Future Talent Pool

Calling all Executive Assistants in the Peel Region!

Are you an experienced Executive Assistant ready to make an immediate impact?

We are currently building a premier talent pipeline of high-caliber EAs in the Peel Region who are available to start contract positions immediately or within a week’s notice. If you are a proactive, highly organized professional who thrives on keeping leadership teams running seamlessly, we want to hear from you.

Advantages
- $30-$40 (Based on experience)
- Chance to work in a growing and dynamic team
- Get to know about opportunities before they become public

Responsibilities
Board Administration: Act as the primary administrative support to the Board of Directors and its Committees; prepare and distribute agendas, reports, background materials, and official meeting minutes.

Partner closely with the CEO to manage, organize, and prioritize emails, calendars, and shifting daily priorities.

Proactively review the CEO’s and management team's schedules weekly to ensure all necessary briefs, documents, and logistics are secured ahead of time.

Prepare, proofread, and format complex documents, reports, and correspondence

Handle sensitive corporate, financial, and personnel information with the highest level of discretion and professionalism.

Oversee the organization’s central ordering, inventory, and vendor relationships, ensuring adequate office stationery, furniture, and equipment supplies.

Coordinate building logistics including security codes/keys, cleaning services, shredding, offsite storage archiving, and office equipment maintenance.

Ensure the physical office aligns with local regulations (e.g., Fire Codes, AODA compliance) and actively participate on the Health and Safety Committee.

Manage central office systems (phones, couriers, mail, printers) and handle onboarding orientation for incoming facilities vendors.

Serve as the primary point of contact for staff training logistics and tracking.

Coordinate and execute major corporate and community events

Manage event registration systems, secure venues, support presenters/partners, and deliver final post-event summary reports.

Manage complex schedules and space bookings for the management team, and arrange corporate travel logistics when required.

Receive and prepare invoices, track service agreements, maintain sales records, and liaise directly with clients and vendors regarding billing discrepancies.

Qualifications
Good written and oral communication skills and strong interpersonal skills
Excellent organizational skills and ability to handle a range of responsibilities at the same time through effective prioritizing and time management skills
Ability to prepare effective minutes, agendas, reports, emails, and general correspondence
Demononstrated professional experience working with executive leadership
Excellent communication and problem solving skills
Awareness of the need for and respect of confidentiality
Ability to deal tactfully and effectively with the Board and committee members, staff, students, and volunteers, public and community agencies and maintain good public relations
Possesses strong technological skills including Social Media; proficient use of various office based software including MS Office
Ability to work flexible hours and act independently


Summary
Do you have what it takes to excel as an EA? Don't wait for the perfect role to open up—get on our radar today.

Apply directly here!

Please note: Only those selected for an interview will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.