This position is a full-time role and will report to the Operations Manager. The Senior Administrative Coordinator sits at the heart of the Clinics administrative and operational infrastructure. This is not a front-line reception role it is a coordination and systems role responsible for the processes and workflows that allow their clinical and administrative teams to function efficiently. The successful candidate will bring structure consistency and organizational discipline to a fast-paced client-centred environment.
Qualifications :
Key Responsibilities
- Day-to-day oversight and direction of front-line administrative staff
- Full-cycle onboarding and offboarding coordination for new and departing staff
- Staff scheduling across clinical and administrative functions
- HR documentation and employee records management
- Office and facilities management
- Supporting the development and maintenance of administrative systems and process documentation
- Serving as a coordination layer between front-line administrative staff and the Operations Manager
Additional Information :
Required Qualifications
- Completion of a recognized Office Administration Health Administration or Business Administration program or equivalent combination of education and relevant experience
- Minimum 2 years of relevant administrative experience preferably in a healthcare or mental health setting
- Experience using electronic medical record (EMR) systems and digital administrative platforms; ability to quickly learn new software systems
- Strong organizational skills with demonstrated ability to manage multiple priorities simultaneously
- Excellent interpersonal and communication skills written verbal and digital
- Ability to work both independently and collaboratively within a multidisciplinary team
- Demonstrated professionalism discretion and ability to maintain confidentiality when handling sensitive client information
- Strong commitment to accuracy and process consistency
Assets
- Bilingualism in English and French
- Experience in a mental health or psychology clinic setting
- Familiarity with HR documentation practices and onboarding processes
- Experience with project coordination or process improvement
Working Conditions
Schedule: Monday to Friday daytime hours (Some flexibility i.e. 8-4 or 9-5 but may depend on clinic needs)
Location: Hybrid position based in Ottawa. This role requires at least two (2) days per week of in-person work at our Ottawa office.
Remote Work Requirements
- Employees are responsible for providing and maintaining their own computer equipment required to perform the duties of the position
- Employees must have access to a reliable high-speed internet connection when working remotely
- Employees must be able to work from a private and secure workspace that supports confidentiality professionalism and uninterrupted work.
Applications will be reviewed on a rolling basis and interviews may be scheduled before the posting closes. Interested applicants are encouraged to apply early. We thank all applicants; however only those selected for an interview will be contacted. If you require accommodation during the interview process please let us know.
AI is not utilized as part of this recruitment process.
Remote Work :
No
Employment Type :
Full-time
Experience: years
Vacancy: 1
Senior Administrative Coordinator • Ottawa, Ontario, Canada
Take on a pivotal role as a Project Coordinator at Tomlinson Infrastructure in Ottawa, focusing on effective project scheduling and field coordination.Engage in various aspects of project execution... Show more
Internal/External Employment Opportunity.Quality Improvement and Performance Management.FTE Part-Time (21 hours per week).APPLICATION DEADLINE: April 1, 2025 at 4:00 p.Under the direction of the Di... Show more
MP Lundy Construction, a 50+ year old construction management company in Ottawa, is looking for a dynamic and energetic.Reporting to the VP of Construction, and working closely with our Project Man... Show more
As a Care Coordinator, you will assess and determine patient care needs and eligibility, provide access and referrals to community services, and engage with patients, caregivers and other health ca... Show more
Finance and Office Coordinator.Trellis is a fast-paced, growth-driven company transforming how brands succeed in e-commerce through innovative technology and a commitment to excellence.We believe t... Show more
Build your Career at Cooper Equipment Rentals We are looking for customer-oriented, motivated individuals to join our professional team.Please note, to be considered for this position applicants sh... Show more
Serves as confidential administrator for an Area Vice President and Area office.Carries out diverse administrative duties and implements organizational policies and practices.Aids line management i... Show more
RAI COORDINATOR – Southbridge Care Homes.Southbridge is thrilled to announce the opening of our newest long‑term care facility right in the heart of Ottawa.This 192‑bed long‑term care home, built w... Show more
Ready to build your career? We want to hear from you.As an experienced Project Coordinator in the Building Operations team at Pomerleau Construction, you will manage large-scale building and infras... Show more
Sign in to set job alerts for “Finance Administration Coordinator” roles.Finance Administration Coordinator Jobs in United States.Research Financial Administrator Assocaite.Executive Assistant - Fi... Show more
The Project Coordinator will work closely with the Project Manager and Superintendent and will be responsible for coordination of all production requirements including but not limited to safety, qu... Show more
Customer Success Coordinator (Fully Remote).Customer Success Coordinator (Fully Remote).Since 1992, Rise Vision has been making digital signage easy for organizations worldwide.Trusted in over 100 ... Show more
Upper Ottawa Dental is committed to delivering personalized, high‑quality dental care with modern technology and a patient‑first approach.Monday - Thursday: 7:45am - 5:15pm; some Fridays: hours dep... Show more
Reporting to the Director of Programs, the Program Coordinator will play a key role in the implementation, coordination, and growth of Food Cycle Science programs across multiple sectors, including... Show more
Become a key player in real estate development as a Coordinator in Ottawa, ON.This hybrid position allows for remote work on Fridays, supporting various disciplines in impactful development project... Show more
Business in the Streets (BITS) is a Canadian non-profit that supports young people from underserved, marginalized, and underrepresented communities through the power of entrepreneurship.We help eme... Show more
Position Type: Human Resources & Talent Management/ Benefits Coordinator.Location: Administration Office.Job DescriptionPrimary Purpose:.Plan, Coordinate and implement benefits for all District emp... Show more
Embark on your career journey as an Administrative Support Entry Role focused on managing invoicing and employee training.Contribute to client account management in a well-organized office.As an En... Show more
The Senior Project Coordinator (SPC) is a mid-level support role reporting to the Project Manager (PM) on projects without an Assistant Project Manager (APM), providing administrative support to en... Show more
Lead and coordinate all aspects of project implementation, from initial request intake to final delivery, ensuring alignment with client requirements and internal processes.Provide technical expert... Show more
