Administrative Operations Associate

Job Description Summary

Are you a highly organized professional who enjoys supporting teams and helping operations run efficiently in a fast-paced environment? STEMCELL Technologies, Canada’s largest biotechnology company, is seeking an Administrative Operations Associate to provide administrative and operational support for our Research and Development (R&D) Department.

In this role, you will support the day-to-day operations that enable our R&D teams to innovate and succeed. You will coordinate departmental activities, maintain operational records and reporting, and assist with onboarding and training initiatives. By managing administrative processes, supporting compliance-related activities, and coordinating operational workflows, you will help drive efficiency and support the smooth functioning of the department.

Job Description

Duties and Responsibilities

• Execute day-to-day departmental administrative and operational activities

• Maintain departmental records, track operational activities through databases and spreadsheets, and provide administrative support and team coverage as required

• Support onboarding administration for new hires and internal transfers, such as the training matrix administration, coordination and enrollment

• Coordinate departmental meetings, events, and activities in collaboration with others; prepare meeting minutes, presentations, and supporting documentation

Knowledge and Qualifications

• BSc in Life Sciences with up to 2 years of relevant experience, or Associates Degree with 2-4 years of relevant work experience in operational, coordination or administrative support

• Experience within a life sciences, pharmaceutical, or highly regulated R&D environment is considered an asset

• Strong administrative, organizational, and time-management skills, with the ability to manage multiple priorities and deadlines

• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism

• Proficiency with Microsoft Office and Google Suite applications, databases, and spreadsheets

#LI-KM1 #LI-Onsite #Nonbench

STEMCELL Technologies is a privately owned, Vancouver-based biotechnology company that helps power leading-edge life science research around the world. Driven by our love of science and passion for quality, we are a company of Scientists Helping Scientists—standing by our customers to provide the outstanding products, technical support, and training they need to advance their research. Scientists performing stem cell, immunology, cancer, regenerative medicine, and cellular therapy research are among those who rely on our cell culture media, cell separation products, instruments, accessory products, and services. Through our many regional offices, as well as our distribution centers in Vancouver, Seattle, Grenoble, and Singapore, we deliver our innovative, specialized products to more than 100 countries. With over 1,800 employees globally, most with scientific or engineering degrees, STEMCELL is proud to be the largest biotechnology employer in Canada.

This is an opportunity to work with highly motivated colleagues in a science-oriented, creative, and dynamic environment. We offer a competitive salary, excellent benefits, and meaningful career development opportunities.

STEMCELL is well recognized for exceptional leadership and business practices. We are one of Canada’s Best Managed Companies and operate an ISO 14001-certified environmental management system to measure and reduce our environmental impact.

As an equal opportunity employer, STEMCELL is dedicated to ensuring that every employee feels safe, valued, and respected for who they are. We know that scientific progress and innovation occur when diverse, creative minds come together and we are committed to nurturing a culture of inclusivity and belonging. STEMCELL enforces a zero-tolerance policy for any form of discrimination. Selection decisions are solely based on job-related factors.

The annual salary for this job ranges from:

$58,500.00 - $79,100.00

STEMCELL determines an individual’s pay within the range based on multiple factors including experience, education, job-related skills, and equity within the team or organization. For jobs that are eligible for sales incentives, the range noted above is inclusive of target incentives; actual incentives are based on individual performance results in accordance with company policy. In addition to base salary, STEMCELL offers a comprehensive total rewards package including health benefits, retirement savings, and more.