Staffing Coordinator

The Talent Acquisition & Workforce Coordinator is a foundational HR role focused on optimizing personnel workflows and delivering exceptional service to candidates and staff alike. By managing critical HRIS data, facilitating recruitment logistics, and ensuring compliance with onboarding requirements, this position keeps our workforce operations running smoothly and accurately.

Advantages
Collaborative Environment: Work alongside a dedicated team of HR professionals in a supportive, team-centric culture.

Professional Growth: Gain comprehensive exposure to diverse facets of human resources, from talent acquisition to HRIS management.

Standardized Schedule: Benefit from consistent, routine business hours within a centralized corporate office setting.

Impactful Work: Directly influence the onboarding experience of new team members and support the daily operational needs of current staff.


Responsibilities
Database & File Governance: Input, modify, and audit employment records within the HRIS framework encompassing job changes, salary adjustments, absences, benefits, and departures.

Stakeholder Support: Address inquiries from the general public and internal teams regarding hiring protocols, while drafting official corporate communications and employment notices.

Hiring Operations Support: Build and publish job advertisements across digital and traditional networks, filter inbound resumes, score competency tests, and coordinate interviews.

Onboarding & Document Facilitation: Lead documentation meetings for new staff, orchestrate orientation timelines, conduct professional reference checks, and coordinate mandatory background verifications.

Attendance & Payroll Integrity: Reconcile timekeeping errors, monitor paid-time-off balances, flag deficit accounts, and issue payroll deduction directives when required to meet strict processing deadlines.

Qualifications
Education: A diploma from a 2-year post-secondary program specializing in Human Resources Management, or a university degree supplemented by equivalent human resources training.

Experience: A minimum of twelve (12) months of practical experience operating within a human resources capacity.

Technical Skills: Strong proficiency with digital productivity suites (such as Microsoft 365, Word, and Excel) is required; prior experience navigating an enterprise HRIS platform is highly valued.

Core Competencies: Exceptional verbal and written communication skills, strong interpersonal capabilities, and a proven knack for handling sensitive data with total discretion.


Summary
We are seeking an agile and detail-oriented Talent Acquisition & Workforce Coordinator to deliver top-tier support across our employment and recruitment pipelines. In this role, you will act as a vital bridge between internal personnel and external job seekers, ensuring all onboarding, internal mobility, leaves of absence, and offboarding workflows are executed seamlessly. If you excel in a fast-paced environment and value data integrity, this position offers an impactful opportunity to support our workforce ecosystem.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.