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Workplace Operations Coordinatorbusiness • In-person
Workplace Operations Coordinator

Workplace Operations Coordinator

business • In-person
15 days ago
Job type
  • Full-time
  • Temporary
Job description

Job description

HireArt is helping our client find a Workplace Operations Coordinator to help create a welcoming, organized, and positive workplace experience for employees and visitors. This is a contract role, and we’re looking for someone who can quickly step in and support day-to-day workplace operations in a fast-paced environment.

In this role, you’ll support the daily operations of the workplace by helping maintain a safe, inclusive, and engaging environment for employees, guests, and cross-functional teams. You’ll serve as a key point of contact for workplace-related needs while helping ensure office operations run smoothly and efficiently.

The ideal candidate is highly organized, service-oriented, adaptable, and passionate about delivering an exceptional employee experience.

As a Workplace Operations Coordinator, you will:
  • Create a welcoming and professional reception experience for employees and guests as the first point of contact within the workplace.
  • Support front desk operations by printing visitor badges, issuing temporary access passes, and assisting employees and guests with workplace access procedures.
  • Maintain the appearance and organization of reception, lobby, kitchen, and shared workplace areas.
  • Manage workplace inventory, including ordering, stocking, and organizing office and workplace supplies.
  • Support incoming and outgoing mail, deliveries, shipments, and inventory distribution across workplace locations.
  • Coordinate visitor management activities, including guest check-in processes and badge distribution.
  • Assist with conference room coordination and general workplace logistics.
  • Respond to and help resolve workplace-related requests and Zendesk tickets, escalating issues when appropriate.
  • Partner cross-functionally with teams including HR, Recruiting, Real Estate, Security, Construction, and Workplace leadership to support operational needs.
  • Troubleshoot and resolve employee and guest questions or concerns in a professional and timely manner.
  • Support workplace events, operational projects, and additional workplace initiatives as needed.

Requirements

  • 2+ years of customer service experience
  • 1+ years of workplace, office operations, hospitality, or related experience
  • Proficiency with standard workplace software, including Google Docs, Google Sheets/Excel, and Gmail
  • Ability to multitask and remain adaptable in a fast-paced environment
  • Passion for creating a positive and inclusive employee experience
  • Strong interpersonal, communication, and relationship-building skills
  • Ability to prioritize tasks, manage competing responsibilities, and work collaboratively across teams
  • Strong organizational skills and attention to detail
  • Alignment with company core values and a team-oriented mindset

Commitment: This is a full-time, 6-month contract position (with the possibility of extension) staffed via HireArt. The role is onsite and available to candidates local to the Toronto, Ontario, Canada area.

This posting is for a current vacancy. We may use automated tools to help screen or assess applications. Any such tools are used to support our hiring process, and all decisions are reviewed by a human before final selection.
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