Admissions & Program Assistant

Job Summary

The School of Health Sciences, operating with an MOU between Dalhousie University and Nova Scotia Health, provides educational programs for five regulated health professions: respiratory therapy, diagnostic medical ultrasound technology, radiological technology, MRI, and nuclear medicine technology. Reporting to the School Administrative Manager and working closely with the Program Coordinator/Advisor and the Admissions Committee, the Admissions and Program Assistant provides comprehensive admissions and student administrative support across the students’ program cycle.

Key Responsibilities

• Coordinate admissions and recruitment activities, including application processing, committee support, communications, reporting, and participation in recruitment and outreach events.
• Manage student records and track student progression from admission through graduation, keeping track of cohort lists, providing guidance on academic regulations, transfer credits, enrolment status, degree audits, and graduation eligibility.
• Serve as the primary administrative resource for students, advisors, and academic administrators, responding to inquiries and liaising with the Registrar’s Office and other central units to resolve issues.
• Provide administrative and logistical support to Admissions and Awards Committees, as well as to the academic regulations officer, including scheduling meetings, preparing agendas and minutes, processing waiver requests, maintaining records, and supporting policy-related processes.
• Support awards, bursaries, and convocation activities by maintaining award data, verifying GPAs (Grade Point Average), assisting with selections, coordinating notifications and disbursements, and supporting recognition events.
• Provide general and back‑up administrative support for School operations, including event coordination, reception and student services coverage, records management, and committee and faculty support as required.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

• Business/Administrative Professional program with approximately five years’ related experience (or an equivalent combination of training and experience).
• Demonstrated interpersonal, communication (verbal and written), attention to detail, and organizational skills.
• A high level of computer proficiency. This includes but is not limited to strong experience with Office 365 applications and other productivity tools.
• Demonstrated initiative with the proven ability to work in a team environment, and to work independently, make sound decisions, and solve problems.
• Demonstrated commitment to meeting student and other stakeholder needs, maintaining a positive and professional outlook.

Assets

• Event planning experience
• Experience in data collection, data analysis
• Knowledge/experience working with academic and admissions procedures
• Knowledge/experience working with Dalhousie system tools (example DalOnline, SLATE)
• Knowledge of health professions within the School of Health Sciences, with an understanding of university and NS Health academic and operational policies and procedures.
• Ability to navigate complex situations and change management.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s competencies, in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.