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GATTUSO BOUCHARD MAZZONE S.E.N.C.R.L.
Executive assistantGATTUSO BOUCHARD MAZZONE S.E.N.C.R.L. • Montréal, QC, Canada
Executive assistant

Executive assistant

GATTUSO BOUCHARD MAZZONE S.E.N.C.R.L. • Montréal, QC, Canada
17 days ago
Job type
  • Full-time
  • Temporary
Job description
  • Work Term: Temporary
  • Work Language: Bilingual
  • Hours: 40 hours per week
  • Education: College/CEGEP
  • Experience: 1 year to less than 2 years
  • or equivalent experience

Asset languages

  • Spanish; Castilian

Tasks

  • Compile data to prepare documents
  • Establish and co-ordinate administrative policies and procedures
  • Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
  • Analyze incoming and outgoing memoranda, submissions and reports
  • Prepare and co-ordinate the production and submission of summary briefs and reports
  • Prepare agendas and make arrangements for committee, board and other meetings
  • Conduct research
  • Liaise with departmental and corporate officials and with other organizations and associations
  • Plan, organize, direct, control and evaluate daily operations
  • Provide customer service
  • Arrange travel, related itineraries and make reservations
  • Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
  • Manage events
  • Type and proofread correspondence, forms and other documents
  • Tender contracts
  • Assist in analysis of data and preparation of reports
  • Arrange for billing for services
  • Record and prepare minutes of court sessions, meetings or conferences
  • Conduct online marketing, E-commerce and Website promotions
  • Direct the development and maintenance of an organization's Internet and intranet sites

Computer and technology knowledge

  • Information technology
  • MS PowerPoint
  • MS Excel
  • MS Office
  • MS Outlook
  • MS Word
  • Adobe Acrobat Reader
  • Legal software applications
  • Dictaphone
  • Social Media

Area of work experience

  • Human resources
  • Law
  • Business administration/management

Transportation/travel information

  • Valid driver's licence
  • Willing to travel
  • Willing to travel cross-border
  • Willing to travel overnight
  • Willing to travel internationally

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload

Personal suitability

  • Accurate
  • Dependability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Initiative
  • Organized
  • Reliability
  • Team player
  • Hardworking
  • Quick learner
  • Proactive
  • Time management

Screening questions

  • Are you available to start on the date listed in the job posting?
  • Do you have experience working in this field?
  • Do you have the required certifications listed in the job posting?
  • Do you meet the language requirements listed in the job posting for the position (English or French)?

Employment terms options

  • Morning
  • On call
  • Day
  • Overtime required

Health benefits

  • Dental plan
  • Health care plan
  • Vision care benefits

Financial benefits

  • Registered Retirement Savings Plan (RRSP)

Other benefits

  • Paid time off (volunteering or personal days)

Support for persons with disabilities

  • Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
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Executive assistant • Montréal, QC, Canada

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