Accounting Assistant - Finance (Temporary)

Position Summary

Under the general direction of the Assistant Secretary‑Treasurer, the Accounting Assistant—Finance maintains accounting responsibility for the general ledger, accounts receivable, accounts payable, GST, PST, cash receipts and purchasing system for the district. This position provides daily assistance, customer service, and a wide range of administrative and accounting support to schools, staff, parents, and vendors in a professional and courteous manner. The Accounting Assistant—Finance works with the district sites ensuring accuracy in accounting practice. The job involves maintaining confidentiality in all matters related to the district and current, proficient knowledge of accounting and documentation practices, detailed procedures, policies and relevant provincial and federal legislation.

Finance Budget and Procurement

• Providing friendly, professional customer service and prompt finance assistance to district departments and schools, including (but not limited to) responding to emails or telephone inquiries in a timely manner and providing payment information to vendors.
• Review work submitted by school Administrative Assistants to ensure accuracy and completeness.
• Communicate in a friendly, professional manner with vendors and families to ensure payments are received.
• Training including providing detailed instruction on a variety of software to both individuals and groups, the incumbent performs these tasks with independence.
• Performing all regular daily and monthly accounting duties, including (but not limited to) :
• Verifying documents for accuracy and completeness before processing, ensuring the presence of supporting documents and expenses or invoices are submitted according to accounting practice and District policies and procedures;
• Preparing, coding and entering information into the computerized accounting system;
• Processing invoices for payment in a timely manner and preparing journal entries where needed; this includes (but not limited to) extracting data from District Invoices and manipulating this data to create a batch journal entry that expenses to the right cost center and GL code (ie. district purchasing cards, district telephones and cellular phones, etc.);
• Reconciling a variety of accounting functions, such as purchasing cards, student fees, budgetary items submitted through the cash purchase summary, subsidiary ledgers; making journal entries and maintaining routine accounts to trial balance;
• Processing accounts receivable invoices and creating cheques or electronic fund transfers (EFT) for payment; preparing GST, gas tax and PST returns;
• Maintaining accurate records of vendors, purchasing cards, reimbursement accounts, providing updates as requested;
• Preparing for financial audits and providing all information when requested.

Administration

Qualifications, Knowledge, Skills And Abilities

Grade 12 diploma, or equivalent, supplemented by 1 year of business training that includes courses in Accounting I and II; computerized accounting, computerized applications (i.e. Excel, Word, Access, Outlook, etc.), file management and business communications. A minimum of 4 years of recent and related work experience is also required. A valid Class 5 BC Driver’s License.

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