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Saskatchewan Sports Hall of Fame - Administrative Coordinator
Saskatchewan Sports Hall of Fame - Administrative CoordinatorSask Sport • Regina, Division No. 6, CA
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Saskatchewan Sports Hall of Fame - Administrative Coordinator

Saskatchewan Sports Hall of Fame - Administrative Coordinator

Sask Sport • Regina, Division No. 6, CA
6 days ago
Job type
  • Full-time
Job description

Saskatchewan Sports Hall of Fame – Administrative Coordinator

Location : Regina

Closing Date : February 11, 2026

Responsibilities

Building Administrative Support (10%)

  • Manage front desk reception area, including opening and closing procedures, managing and directing incoming calls, mail or visitors in a customer service manner.
  • Manage boardroom bookings for the building including ensuring the boardroom is stocked and in good repair prior to every meeting.
  • Act as main point of contact for SSHF vendors and suppliers for office-related equipment, ensure SSHF equipment is in good repair and all SSHF office-related purchases are within the approved budget.
  • Primary back‑up contact with building managers, contractors and suppliers.

Support to the Executive Director (15%)

  • Provides administrative and special project support to the CEO.
  • Organizing and confirming details of board and / or board committee meetings including meeting time and logistics.
  • Organize the Annual General Meeting (AGM) including distribution of AGM notices, the preparation of the meeting package.
  • Provide administrative support of the Membership Assistance Program (MAP).
  • Coordinate and process annual nomination submissions.
  • Membership Coordination and Donor Stewardship (25%)

  • Maintain and update records in donor and membership database.
  • Coordinate and execute annual membership and donation campaign through CRM System, reaching membership revenue goals.
  • Identify and execute other revenue capturing opportunities such as annual appeals, giving campaigns, etc.
  • Donor stewardship including timely follow‑up, researching and developing membership and donation ‘perks’, sending letters / cards of thanks, etc.
  • Processing of tax receipts from all donations.
  • Induction Planning and event support (25%)

  • Team lead on Annual Induction Dinner and Gala, working closely with Event Planner to ensure seamless execution of event.
  • Manage ticket sales, including developing and executing on a communication strategy through CRM system and processing all ticket receipts.
  • Solicitation and coordination on Silent Auction Items for Dinner and Ceremony.
  • Solicitation and processing invoices and payments of souvenir program ads.
  • Management and promotion of online 50 / 50 raffle to run from the nominee announcement up to Induction day.
  • Additional event support and coordination as needed for events such as media announcements, special receptions, off‑site programming events, etc.
  • Fundraising and Revenue Generation support (25%)

  • Prospecting and database entry updates.
  • Grant reporting and submissions.
  • Sponsorship fulfillment.
  • Working Hours

    10 : 00 a.m. – 4 : 00 p.m., Monday – Friday, 27.5 hours / week.

    Salary

    $24.47 per hour.

    To Apply

    Email : sshf@sshfm.com

    #J-18808-Ljbffr

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    Saskatchewan Sports Hall of Fame Administrative Coordinator • Regina, Division No. 6, CA

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