Executive assistant

Are you looking to grow within a dynamic, people-first team in a high-growth environment?

We are seeking an organized, proactive, and service-oriented individual to support our sales department and play a key role in our continued expansion.

Your Role As a vital member of our sales operations, you will serve as the central hub between our sales representatives, merchants, and partners.



Advantages
Benefits:

Dental Insurance

Extended Health Care (or Supplemental Health Insurance)

Paid Time Off (or Vacation & Personal Days)

On-site Parking

Option 2: Modern & Mi

Responsibilities
1. Calendar and Time Management
This is the "engine room" of your role. Your goal is to guard their time so they can focus on high-level strategy.

Calendar Synchronization: Manage scheduling conflicts between the two VPs and ensure no double-bookings occur.

Request Prioritization: Filter meeting invitations based on the importance and urgency of the files involved.

Proactive Planning: Block out "Deep Work" slots and build in buffer time for travel or transitions between meetings.

Daily Briefings: Send a summary of the upcoming day every morning (or the evening before).

2. Communication and Liaison
You are the primary point of contact—the "face" of the VPs' office.

Email Management: Sort inboxes, handle routine inquiries, and flag critical messages for immediate attention.

Internal Liaison: Act as the bridge between the VPs and their teams (Directors, Project Managers) to ensure project follow-up.

Correspondence: Draft emails, official letters, or internal announcements.

3. Meeting and Event Organization
End-to-End Logistics: Book rooms, manage video conferencing (Teams/Zoom), and handle catering orders when necessary.

Materials Preparation: Gather pre-reading materials, PowerPoint presentations, and agendas well ahead of every meeting.

Minute Taking: Write meeting minutes and, most importantly, track action items (who is responsible for what, and by when).

4. Travel Logistics and Expenses
Bookings: Organize travel (flights, hotels, trains, visas) and create detailed, step-by-step itineraries.

Expense Reports: Compile receipts, code expenses, and submit reports via internal tools (e.g., SAP, Concur).

5. Administrative Support and Special Projects
Document Management: Organize and archive important files in shared directories (SharePoint, Drive).

Formatting and Design: Polish PowerPoint presentations for Board of Directors meetings or executive leadership sessions.

Budget Tracking: Assist in monitoring departmental budgets and processing vendor invoices.

Qualifications
Bilingual Excellence: Impeccable written and verbal communication skills in both English and French.

Organizational Mastery: Exceptional organizational skills with a proven ability to manage competing priorities.

Positive Mindset: A solution-oriented attitude with a proactive approach to challenges.

Collaborative Spirit: A strong team player capable of working effectively across multiple departments.

Professionalism: Highly autonomous, detail-oriented, and proactive in all tasks.

Summary
To wrap up your job posting, this section needs to sound inspiring and highlight the long-term career potential. Here are three ways to translate and rewrite it:

Option 1: Visionary & Professional (Best for LinkedIn/Indeed)
This version emphasizes leadership and career trajectory.

Why Join Us? Working with us means joining a stable, expanding company that truly invests in its people.

Industry Leader: Be part of a high-growth company recognized as a leader in the Quebec market.

People-First Culture: Work in an environment built on collaboration, innovation, and human values.

Passionate Team: Join a dedicated group of professionals who love what they do.

Full Training: Receive comprehensive onboarding and training from day one.

Competitive Package: Attractive salary plus a full benefits suite.

Group Insurance: Comprehensive coverage available following your probation period.

Growth Opportunities: Real potential for career advancement as we expand nationally and internationally.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.