Postgraduate Education Coordinator

Job Summary

The Department of Psychiatry is a large clinical and academic department affiliated with Dalhousie University, Nova Scotia Health, and IWK Health, providing psychiatric care, education, and research. Reporting to the Operations Manager, Psychiatry, the Postgraduate Education Coordinator coordinates and administers the residency program, including resident scheduling, curriculum delivery, evaluations, accreditation activities, and administrative support to program leadership

Key Responsibilities

• Administer and coordinate the Psychiatry Postgraduate Residency Program (PGY-1 to PGY-5), serving as the primary resource for residents, faculty, and stakeholders.
• Manage resident schedules and rotations, including annual rotation assignments, call schedules, vacation requests, leaves of absence, and external placements.
• Coordinate the academic curriculum and teaching program, including lectures, journal clubs, teaching schedules, attendance tracking, and educational resources through One45 and Brightspace.
• Oversee resident evaluations, examinations, and progression, including rotation evaluations, oral examinations, STACER (Structured Assessment of Clinical Evaluation Report) exams, promotion reviews, and resident performance tracking.
• Support accreditation and regulatory requirements, coordinating documentation, reports, and site visits for the Royal College and other governing bodies.
• Provide administrative and committee support to program leadership, including the Postgraduate Director and key education committees, while maintaining highly confidential resident records and communications.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Administrative Professionals program with approximately five years’ related experience (or an equivalent combination of training and experience).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook and Publisher).
• Exceptional organization, communication, and confidentiality skills
• Ability to work independently in a complex educational program environment.
• Demonstrated experience coordinating complex schedules, educational programs, and stakeholder communications within a clinical, academic, or healthcare environment.

Assets

• Knowledge of postgraduate medical education policies, accreditation standards, licensing processes, and evaluation systems.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s competencies, in particular:

- Self-Awareness & Professionalism
- Integrity
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.