Database Coordinator, Provincial Clinical Trials Office - BC Cancer - Vancouver

Database Coordinator, Provincial Clinical Trials Office

BC Cancer

Vancouver, BC

The Database Coordinator reports to the Manager, Provincial Clinical Trials and establishes, maintains, and improves data quality processes and tools to manage data for clinical trials and research studies in the Clinical Trials Unit. The role ensures consistent and accurate use of electronic data capture (EDC) systems, such as REDCap or MS Access, by designing electronic Case Report Forms (eCRFs), edit checks, and reports, performing data quality reviews, managing user access rights to the EDC systems, creating training materials, and providing support to research teams.

What you’ll do

• Create and update the specifications for Case Report Forms (CRFs) for clinical trials and research studies using protocol-specific information and standards as per the Principal Investigators and/or Project Managers. Provide recommendations and inputs to CRF development. Clarify data needs and prioritize requests in conjunction with the manager.
• Liaise with Database Management Lead at PCTO about design and implementation of clinical trial and research databases. Perform validation and documentation such as Validation Plan, User Requirements Specifications, Testing Protocol, Traceability Matrix, and Validation Report. Develop data management plans.
• Perform user acceptance testing and validation of the research databases, including updates, to ensure functionality and compliance to defined expectations. Create and run test cases, summarize the test results and report/resolve any issues. Document the testing and validation according to current SOPs,
• Use a variety of data/report query tools, spreadsheet, graphics and word processing software to manage data. Under the direction of the Database Management Lead, implement edit checks and queries/reports using EDC platforms such as REDCap, including testing and documentation.
• Create data management reports. Specify report content and layout. Liaise with the PIs, statisticians, scientists, lab managers, etc. as needed. Report any data issues to Project Managers and Principal Investigators.

What you bring

• Graduation from a Health Information Management Program
• Two (2) year’s recent related experience in clinical trials, research database management, use of data/database querying tools, such as REDCap or MS Access, and documentation, data retrieval, manipulation and presentation of data including experience in technical documentation or an equivalent combination of education, training and experience.
• Demonstrate comprehensive knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples within social and health contexts. This includes understanding how these factors contribute to current health disparities and barriers to care. Show a clear commitment to identifying, challenging, and eradicating Indigenous-specific racism and all forms of discrimination impacting equity-deserving groups within health care settings. This involves familiarity and understanding Indigenous Cultural Safety and Humility recognizing personal biases, institutional barriers, engaging in anti-racism education and training and advocating for systemic change.
• Demonstrated knowledge and understanding of legislative obligations and provincial commitments within BC Cancer contexts found in the foundational documents including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study - BC Human Rights Code, BC Anti-racism Act and how they intersect across the health care system.

Core Competencies:

• Brings an understanding of the Indigenous specific racism and the broader systemic racism that exists in the colonial health care structure, and has demonstrated initiatives in breaking down barriers and ensuring a safe environment ensuring a sense of belonging to all and informed by Indigenous Cultural Safety.
• Awareness of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments

You have:

• Demonstrated ability to perform complex data capture, management, retrieval and analysis using relational database automated information systems.
• Advanced data management and computer literacy.
• Demonstrated knowledge of cancer based coding systems.
• Demonstrated experience in data query, report and analysis tools.
• Demonstrated ability to operate Windows based software packages including MS Access, MS SQL query software, database applications, statistical analysis software, word processing and spreadsheet software.
• Demonstrated ability to communicate effectively both verbally and in writing.
• Strong interpersonal and collaboration skills and the ability to establish and maintain effective working relationships internally and externally.
• Excellent troubleshooting and organizational skills as well as great attention to detail.
• Capable of identifying problems and developing creative solutions.
• Ability to work under pressure with a diverse group of people, policies and procedures.
• Demonstrated ability to be self-directed, express initiative yet work well within a team environment.
• Demonstrated ability to handle multiple concurrent assignments.
• Demonstrates a commitment to beginning and/or continuing their personal learning journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning experiences to contribute to a culture of motivation and inspiration among peers.
• Demonstrates foundational knowledge of the social, economic, and political realities of settler-colonialism and its impacts on Indigenous peoples and equity-deserving groups within social and health contexts. Understands the impact of social determinants of health-on-health outcomes. Shows a commitment to learning about and upholding legislative obligations and provincial commitments outlined in foundational documents such as the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place: Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan, Remembering Keegan: A First Nations Case Study, the BC Human Rights Code, Anti-Racism Data Act, and the Distinctions Based Approach.

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Location: 600 W 10th Ave, Vancouver, BC V5Z 4E6

Applications will be accepted until position is filled.

Hours of Work: Monday to Friday; 0800 - 1600

Requisition #191017E

What we do

provides comprehensive cancer control for the people of British Columbia.

BC Cancer is part of the Provincial Health Services Authority (PHSA).

The Provincial Health Services Authority () plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs:

PHSA and BC Cancer is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya'kula Team (Indigenous Recruitment & Employee Experience) for support at .

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

Attention current employees of PHSA:

You must apply via your internal profile at .

The internal job posting expires on November 15, 2025 and will no longer be accessible. If the internal job posting has expired, please e-mail with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting.

If you have not yet set up an internal profile, please e-mail with your PHSA employee ID number to obtain your temporary password. Our business hours are Monday-Friday 8:30am-4:30pm, excluding Statutory Holidays and a Help Desk Representative will respond to you with 1-2 business days.

If you are not a current employee of PHSA and require assistance with your application, please contact the External Careers team at .