Project Control Officer (PCO)

Project Control Officer (PCO)

The Project Control Officer (PCO) assists with the coordination of projects and programs within the portfolio in addition to administrative duties within the PMO. Scope: Assists Project leads in building schedules, resource coordination, budget/invoice handling, stakeholder coordination of meetings and minutes and compliance with PMO governance for Major and Minor Projects.

Responsibilities

• Collect data needed to support Program/Project Lead
• Log, monitor and control project scope change requests (SCRs)
• Support business in preparation for Business Cases; Ensure one-time and on-going costs are tracked for accurate evaluation of ROI
• May support the PMO team with project updates, and closure in multiple systems/applications as time permits
• Ensure compliance with minimum requirements by QA’ing artifacts before migrating them to the shared repository
• Establish/manage monthly Finance reconciliation process for project budget verification (people,process, tools) and reconciliation
• Provide direct support in relation to financial reporting, planning, and contracting issues to Program/ Project Managers, and Team Leads
• Monitor budget cost distributions including: Budget Reconciliations, Project/Account Forecasting, Revenue Recognition, Margin/Efficiency Reporting, Resource Planning Reporting, and ROI
• Coordinate meetings
• May help educate staff unfamiliar with PMO Methodology to facilitate smooth processing
• Follow-up on team member delivery of status reports, etc on time
• Identify problems / issues and escalate as appropriate
• Follow-up on invoices, ensure proper coding, review of costs, matching to purchase requisitions, contracts, PO’s, etc., review monthly financial reports to submitted invoices, query unexpected charges and obtain copies of supporting documentation, follow-up on outstanding JV’s, corrections, etc., investigate missing charges, track status of requisitions / PO’s / SOWs
• Retain copies of all project related vendor agreements – i.e. LOIs, SOWs, etc
• May participate in process improvement efforts and or the development of new PMO tools or templates
• Work independently and in a team environment under the direction of the Project or Program Manager and relevant IT and business stakeholders as appropriate
• Work with program/project managers to help update and maintain current and accurate project schedules/budgets; As part of this effort, monitor and reconcile allocation of resources (internal/external) to TimeLive with resource effort actually spent working on project tasks
• Manage on-boarding/off-boarding procedures of all contractors and consultants for the all IT projects which includes requesting the building and network access, software/hardware assignments, etc. and work with facility department on workspace allocations
• Manage project team members’ timesheets, and validate timesheets against invoices for 3rd project resources
• Coordinate and manage the routing for SOW, Change Request and contract amendments

Experience

• 5-7 years of project support/coordination experience in an IT environment
• Managing financials for a PMO office
• Working with PMs to extract data needed/when needed for reporting purposes
• Involvement in execution of IT project
• Finance background an asset
• EPPM (Planview, Clarity, MS EPPM) an asset
• Good understanding PMLC / SDLC processes

This is a minimum 6 month contract located in Toronto, ON (work from home until deemed safe).