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administrative assistant

administrative assistant

Triple M Solutions IncStoney Creek, ON, CA
27 days ago
Salary
CA$34.50 hourly
Job type
  • Full-time
  • Permanent
Job description
  • Work Term : Permanent
  • Work Language : English
  • Hours : 40 hours per week
  • Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • Experience : 2 years to less than 3 years

    • Tasks

    • Assist with staff consultation and grievance procedures
    • Coordinate the flow of information within the team
    • Direct and control daily operations
    • Open and distribute mail and other materials
    • Plan and organize daily operations
    • Schedule and confirm appointments
    • Answer telephone and relay telephone calls and messages
    • Answer electronic enquiries
    • Compile data, statistics and other information
    • Order office supplies and maintain inventory
    • Liaise with management, union officials and HR consultants
    • Organize staff consultation and grievance procedures
    • Greet people and direct them to contacts or service areas
    • Set up and maintain manual and computerized information filing systems
    • Type and proofread correspondence, forms and other documents
    • Perform data entry
    • Supervise office and volunteer staff

      • Supervision

    • 1 to 2 people

      • Computer and technology knowledge

    • Google Docs
    • Microsoft Publisher
    • MS Excel
    • MS Outlook
    • MS PowerPoint
    • MS Windows
    • MS Word
    • Electronic scheduler
    • Database software
    • MS Office
    • Adobe Acrobat Reader
    • Google Drive
    • Electronic mail

      • Security and safety

    • Criminal record check

      • Work conditions and physical capabilities

    • Ability to work independently
    • Fast-paced environment
    • Work under pressure
    • Tight deadlines
    • Attention to detail
    • Repetitive tasks
    • Work with minimal supervision

      • Personal suitability

    • Ability to multitask
    • Excellent oral communication
    • Excellent written communication
    • Flexibility
    • Judgement
    • Organized
    • Team player
    • Accurate
    • Client focus
    • Reliability
    • Time management
    • Adaptability
    • Accountability
    • Dependability
    • Due diligence
    • Quick learner

      • Other benefits

    • Free parking available

      • Support for persons with disabilities

    • Provides awareness training to employees to create a welcoming work environment for persons with disabilities

      • Support for newcomers and refugees

    • Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
    • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees
    • Does not require Canadian work experience

      • Support for youths

    • Offers on-the-job training tailored to youth
    • Provides awareness training to employees to create a welcoming work environment for youth

      • Support for Indigenous people

    • Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers

      • Supports for visible minorities

    • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities