Talent.com
Dalhousie University
Administrative AssistantDalhousie University • Halifax, Canada
No longer accepting applications
Administrative Assistant

Administrative Assistant

Dalhousie University • Halifax, Canada
30+ days ago
Salary
CA$27.60 hourly
Job type
  • Full-time
Job description

Job Summary

The Faculty of Medicine inspires and enables excellence in health care through its medical education and research programs, and by serving and engaging society. Reporting to the Department Administrators, the Administrative Assistant provides administrative support to the Department of Physiology & Biophysics and Department of Medical Neuroscience, including office administration, faculty and student support, communications, event coordination, website/SharePoint maintenance, academic scheduling, and Department Head support.

Key Responsibilities

  • Provide administrative support to the Departments of Physiology & Biophysics and Medical Neuroscience, ensuring efficient daily operations.
  • Responsible for Department communications; convey internal information to faculty & staff and maintain contact lists; provide information on Department policies & procedures, answer and direct external contacts; keep the Department website current.
  • Assist Chair in planning graduate Seminar Series, assemble materials, prepare documents, distribute advertising, book rooms, coordinate meetings, accommodation, and transportation with speaker.
  • Develop and maintain Department SharePoint site, organize & update administrative files (policies, processes and documents) in SharePoint following established records management procedures.
  • Coordinate logistics for meetings and special events in the department, book rooms/venues, order catering, and arrange travel and accommodations.
  • Assist with financial and grant administration and provide direct support to the Department Head through calendar management, correspondence preparation, and meeting coordination.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

  • Business/office administration program with three to five years’ administrative experience (or equivalent combination of training and experience).
  • Proficiency in Microsoft Office including Word, Outlook, Excel, PowerPoint.
  • Excellent communication and interpersonal skills.
  • High level of confidentiality and professional practice as demanded by access to sensitive information.
  • Strong organizational skills and demonstrated ability to handle multiple priorities

Assets

  • Experience in SharePoint and updating websites.
  • Experience in Dalhousie systems (Chrome River)

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s competencies, in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.

Create a job alert for this search

Administrative Assistant • Halifax, Canada

Similar jobs

Administrative Assistant - Part-Time Focus Group Panelist (Up To $850/Week)

Apex Focus Group Inc.Dartmouth, NS, Canada
CA$850.00 weekly
Full-time +1

Job Title: Administrative Assistant Work From Home - Remote Panelists.Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week).Our company is seeking individuals to participate ... Show more

 • Promoted

Remote Market Research Assistant – Earn Up to $50/Task

Occupons QuebecEast Darrell, NS, Canada
Remote
Part-time

Compensation: Up to $50 per task.We are seeking individuals to complete small, remote market research tasks from home.Your insights help shape future products, services, and public trends.All tasks... Show more

 • Promoted

Social Service Director-Full Time

PACS Group, Inc.Stoney Point, NS, CA
Full-time

Social Service Director-Full TimeApplylocations: Stoney Point Healthcare Centertime type: Full timeposted on: Posted Todayjob requisition id: JR175819**General Purpose**Handles pressure, ob... Show more

 • Promoted

Administrative Assistant, Insolvency

MNPDartmouth, NS, CA
Full-time

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams.Combine your passion with purpose and join a culture that is thriving in the face of change.Make an impac... Show more

 • Promoted

Administrative Assistant

Dalhousie UniversityHalifax, Halifax County, Canada
Full-time

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development.Located in the heart of Halifax, Nova Scot... Show more

 • Promoted

Assistant E-Commerce Business Manager

Nature's Way CanadaDartmouth, NS, CA
Full-time +1

Assistant E-Commerce Business Manager.Hybrid (Dartmouth) or remote within Canada.At Nature’s Way, our purpose is simple yet powerful: it’s in our nature to help people live healthier.We are guided ... Show more

 • Promoted

Social Service Director-Full Time

Tiburon HillsStoney Point, NS, CA
Full-time

Social Service Director-Full TimeApplylocations: Stoney Point Healthcare Centertime type: Full timeposted on: Posted Todayjob requisition id: JR175819**General Purpose**Handles pressure, ob... Show more

 • Promoted

Administrative Assistant - Part-Time Focus Group Panelist

Apex Focus Group Inc.Dartmouth, Canada
Full-time +1

Job Title: Administrative Assistant Work From Home - Remote PanelistsPart-Time Focus Group Participants - Remote Work From Home (Up To $850/Week)Description:Our company is seeking individuals to pa... Show more

 • Promoted

Nature’s Way E-Commerce Business Assistant

Nature's Way CanadaDartmouth, NS, CA
Full-time

Join Nature’s Way as an E-Commerce Business Assistant and contribute significantly to online marketing efforts.This full-time role supports the team in a hybrid format or remotely from anywhere in ... Show more

 • Promoted

Veterinary Assistant, Receptionist, East Hants Animal Hospital

VCA Animal HospitalsElmsdale, NS, CA
Full-time

Veterinary Assistant, Receptionist.East Hants Animal Hospital is currently welcoming an experienced Veterinary Assistant, Receptionist to join our team.This is an exceptional opportunity for an org... Show more

 • Promoted

Information Specialist – Safety Branch (Clerk 3 ADM04)

SereneAIDDartmouth, NS, CA
Full-time

InformationSpecialist– Safety Branch (Clerk 3 ADM04).Dartmouth Morris Lake, Canada | Posted on 06/19/2026.Information Specialist – Safety Branch (Clerk 3 ADM04).Location: Dartmouth, Nova Scotia, Ca... Show more

 • Promoted

Automotive Apprentice

UPSNS, CA
Full-time +1

This position is responsible for the inspection, repair, maintenance, and diagnostic tests of the UPS vehicle fleet.Also, the role is responsible for a broad range of maintenance activities that ar... Show more

 • Promoted

Remote Registered Dietitian or CNS - Flexible Hours, Work from Anywhere

Berry StreetNS, CA
Remote
Full-time +2

We’re looking for entrepreneurial, empathetic Registered Dietitians (RDs) and Certified Nutrition Specialists (CNSs) licensed in any state to help us bring medical nutrition therapy (MNT) to all.Th... Show more

 • Promoted

Social Service Director-Full Time

RehabcentreStoney Point, NS, CA
Full-time

Social Service Director-Full TimeApplylocations: Stoney Point Healthcare Centertime type: Full timeposted on: Posted Todayjob requisition id: JR175819**General Purpose**Handles pressure, ob... Show more

 • Promoted

Insolvency Administrative Assistant at MNP

MNPDartmouth, NS, CA
Full-time

Support MNP’s Corporate and Consumer Insolvency team as an Administrative Assistant.This position allows you to leverage your organizational skills to maintain efficient operations between Dartmout... Show more

 • Promoted

Administrative Assistant - $45,000 A Year

Port to Port Immigration ServicesDartmouth, Canada
Full-time

Port to Port Immigration Services is currently seeking an administrative assistant to help manage day to day operations.The role would require flexibility, adaptability and attention to detail.Admi... Show more

 • Promoted

Office Administrator

ConvergintDartmouth, NS, CA
Full-time

Convergint is looking for a full-time, team-oriented, results-driven, Business Services Coordinator, to join our amazing culture at our Dartmouth, NS location.The Business Services Coordinator prov... Show more

 • Promoted

Technical Service Administrator (Industrial Valve Repair)

Source Atlantic LimitedMount Uniacke, NS, CA
Permanent

Technical Service Administrator (Industrial Valve Repair).Posted Tuesday, July 21, 2026 at 6:00 a.Build Your Career with aNational Organization Where Your Expertise Makes an Impact:.Source Atlantic... Show more

 • Promoted

Re-Entry Specialist - Tri-County

Volunteers of America Delaware ValleyNS, CA
Full-time

Safe Return - Cumberland County.Responsible for recruitment, information and referral to resources for ex-offenders.Maintaining contact with clients in the community in an effort to offer support a... Show more

 • Promoted

Online Data Analyst - Remote (Canada)

TELUS Digital AI Data SolutionsNS, CA
Remote
Full-time

Online Data Analyst - Remote (Canada).TELUS Digital AI Data Solutions.Get AI-powered advice on this job and more exclusive features.You will work on a project aimed at enhancing the content and qua... Show more