Division Assistant, Community and Development Services (TFT) (CUPE 4.26)

Scope of Position :

To provide administrative support services for entire Division.

Position Description :

• To provide assistance and front-line support for the whole Division.
• To handle direct contact from customers, staff and other stakeholders in a timely manner and ascertain appropriate response or connection to others.
• To process financial and accounting statements when required including, but not limited to, payments, invoices, deposits, journal entries, requisitions, petty cash, p-card reconciliations, etc.
• To provide records and file management assistance and related administrative duties including but not limited to routine correspondence, incoming and outgoing mail and courier.
• To support administrative needs of Divisional Departments as appropriate. This may include, but not be limited to, data entry, scheduling of meetings, agendas, minutes, distribution lists, etc.
• To work directly with any Divisional Coordinator on various roles, responsibilities and allocation of tasks.
• To maintain an inventory of office supplies and ordering office supplies.
• To respond to enquiries from staff and suppliers.
• To input timesheets and perform all related tasks associated with payroll, such as, verify hours, rate of pay, equipment usage and reconciliation of payroll batches.
• Complete work orders as required for the division.
• Review and provide account analysis for the statement of operations for the division in conjunction with the Division Coordinator.
• To ensure all documentation and records (hard copy and / or computerized) relating to the duties and responsibilities of this position are processed / maintained in accordance with established procedures and practices for records management.
• Provide customer service to the public, contractors, staff, suppliers and various agencies.
• Prepare various permits and licences that fall under the scope of the Division.
• Create and close work orders in corporate standard software.
• Perform other duties as assigned.

Requirements

Knowledge and Experience :

Skills and Abilities :

Benefits

Posting # : CUPE 4.26

Position : Division Assistant

Position Code : 3OPDVA

Status : Temporary Full Time (date of hire for approximately 6 months)

Number of Vacancies : 1

Employee Group : CUPE 4700

Wage : $25.71 - $32.14 per hour

Hours Worked per Week : 35

Division : Community and Development Services

Department : N / A

Reports To : General Manager, Community and Development Services

Location : Simcoe, ON

Posting Period : February 4, 2026 - February 17, 2026

How