AP / AR Specialist

We are seeking a highly detail-oriented and organized Accounts Payable & Accounts Receivable (AP / AR) Specialist to manage both incoming payments (AR) and outgoing bills (AP) on behalf of the company. The ideal candidate will be skilled in managing financial transactions, ensuring accurate records, and maintaining effective communication with customers and vendors in a fast-paced environment. This role requires a positive, "can-do" attitude and the ability to work independently and as part of a team.

Advantages

Unlimited Free Access to Udemy

Collaborative team environment

Easily accessible by public transit

Responsibilities

Accounts Payable (AP) - 50%

Update and maintain accurate and up-to-date records of expenditures.

Print weekly cheques for non-EFT / ACH vendors and ensure timely distribution.

Respond to vendor invoices and promptly resolve any discrepancies.

Ensure all payments adhere to company policy and are sent out on time.

Resolve payment discrepancies and disputes with vendors

Set up payments to vendors in on-line banking as directed by the Supervisor.

Accounts Receivable (AR) - 50%

Prepare weekly customer statement reports, primarily using Excel, for larger customers.

Ensure timely distribution of customer statements, by email for smaller customers, at least once per month.

Prepare and mail invoices to customers in a timely manner.

Accurately post payments to customer accounts.

Issue invoices and credit notes as approved by the Supervisor, and investigate other AR matters as assigned (e.g., AR Portal).

Ensure monthly intercompany invoices are issued as assigned by the Supervisor.

Reconcile cash receipts and deposits to ensure accuracy.

Analyze financial records to identify and correct any discrepancies.

Other Duties

Manage petty cash, ensuring accurate records of all transactions.

Assist with other special projects as directed by the Supervisor.

Ensure adherence to Health and Safety protocols and actively participate in 5S activities in the work area.

Qualifications

High school diploma or equivalent.

Proven experience in Accounts Payable and Accounts Receivable roles.

Strong attention to detail and excellent organizational skills.

Strong written and verbal communication skills.

Computer aptitude and MS Office skills.

Intermediate proficiency in Excel, Word, and Outlook.

Ability to handle multiple priorities in a fast-paced environment.

Summary

Apply now or send your profile directly to heather.francescut@randstad.ca to be considered today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.