Office Coordinator

Adecco is currently hiring for a temporary, full-time Office Coordinator our client located in Ottawa, ON.

The Office Coordinator will be responsible to support the Administrative Support Team Lead with all office and facility related tasks as well as providing support to ensure the provision of appropriate, consistent, timely and high-quality documentation to our staff and clients.

This individual will be tasked with learning and understanding the organization's culture and vision, and embodying it in every aspect of their work.

Seize this chance and apply today to propel yourself towards your career aspirations!

Location : Ottawa, ON

Shifts : Monday – Friday

Job type : Full-time | Temporary

Here’s why you should apply :

Hires fast, pays weekly.

4% vacation pay paid out on each weekly pay cheque.

Medical and dental benefits once qualified.

Free training programs

New and quicker onboarding process

Responsibilities :

Office Infrastructure and Maintenance :

Support all aspects of the physical office environment and serve as the point of contact, as needed, for suppliers and vendors, which includes equipment, repairs, inspections, and more.

Ensure the photocopier, fax machine, and laser printer are always maintained & operational.

Ensure health & safety equipment is in stock.

Keep track of current office supply inventory and place orders as required.

Employee Onboarding and Tools :

Help ensure new employees have the physical tools needed for success, such as cellphones, parking, desk assignments, etc.

Ensure staff directory is current and updated as needed.

Document Processing and Management :

Assist the Project Administration team with typing and proofreading tasks, including but not limited to letters, fax-forms, addendums, CCOs & Cox, SIs, reports, studies, proposals, field observation reports, cost estimates, minutes, site instructions, specifications, memos, charts, graphs, and other miscellaneous materials.

Process, save, scan, and send shop drawings via email.

Scan, send, and file emails and other documentation.

Common Area Management and Supplies :

Ensure all common areas like the print area & kitchen are stocked and tidy, which includes responsibilities like wiping down counters, cleaning the fridge, stocking the coffee machine as required, and ordering new stock bi-weekly from the supplier.

Meeting and Event Coordination :

Assist with the arrangement of on-site and off-site meetings as well as company social events.

Qualifications & Skills :

Must be eligible to work and reside within Canada

Business administration certification or diploma is considered an asset.

Excellent interpersonal skills with the ability to work well with others.

Strong organizational and time management skills with ability to prioritize work to meet tight deadlines.

Excellent attention to detail with the ability to maintain a high level of accuracy.

Strong ability to anticipate needs, take initiative and work independently.

Ability to maintain confidentiality.

Written communication skills to draft, format, edit and proofread correspondence and reports.

Strong verbal communication skills to communicate clearly and professionally with internal and external stakeholders.

Experience using Microsoft Office programs including Word, Excel, and Outlook

KEY BEHAVIOURS FOR SUCCESS :

Accountability : Take responsibility for actions and commitments.

Adaptability : Embrace change and stay flexible.

Communication : Express ideas clearly and listen actively.

Forming Strong Relationships : Build positive connections with others.

Growth Mindset : See challenges as opportunities to learn and grow.

Problem Solving : Analyze situations and find effective solutions.

Respecting and Caring for People : Value diversity and treat others with empathy and respect.

Service Mindset : Focus on providing excellent service.