Office Manager

Do you excel at keeping things running smoothly and enjoy leading in a fast-paced clinical setting? Our client—a reputable and long-standing organization located in Greenwood, NS—is looking to add a full-time, permanent Office Manager to their committed team.

As Office Manager, you will oversee the daily operations of a vibrant vet clinic, ensuring efficiency and a positive workplace for both staff and clients. This role requires a strong leader who can balance administrative duties, financial tasks, and HR responsibilities while providing steady support in a fast-paced setting.

Key Responsibilities for the Job:

• Supervise and manage daily office operations to ensure efficiency
• Build and maintain strong relationships with vendors, including contract negotiations and service quality management
• Develop and implement training programs to boost staff skills and productivity
• Lead and support staff, providing guidance and direction as necessary
• Maintain accurate and up-to-date records in line with company policies and compliance standards. (AAHA Clinic)
• Assist in budgeting and financial processes, including monitoring expenses and aiding in preparing financial reports
• Use QuickBooks for managing financial transactions and generating reports
• HR to support employee onboarding and performance management
• Foster a positive, collaborative team environment through effective leadership

Skills & Attributes for Success:

• Previous experience in a similar, dynamic office management role, preferably in a healthcare or clinic setting
• Knowledge of human resources practices, including onboarding and performance management
• Proficiency with QuickBooks for financial oversight
• Solid budgeting skills and experience managing financial processes.
• Strong leadership skills to guide and support a diverse team of dedicated staff
• Ability to remain calm under pressure and in an, at times, emotionally charged environment
• Exceptional problem-solving and customer service skills
• Responsible and diligent work ethic with the ability to independently manage office operations
• Exceptional communication, interpersonal skills, and strong problem-solving abilities

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.