Administrative Assistant

Are you looking for a new administrative challenge? Are you interested in a career in the sector of architecture? Are you looking to work in a stimulating work environment where employee well-being and happiness are at the heart of the company's concerns and values?

Our client, an upstanding architecture firm, is looking for an Administrative Assistant for their downtown Montreal office.

Advantages

• Competitive salary based on experience;
• Permanent, full-time employment, 37.5 hours / week (in office)
• Group insurance and group RRSP-DPSP at end of probation period;
• Access to telemedicine with group insurance;
• Firm-paid training;
• Great challenges to match your talent and expertise;
• Office located in downtown Montreal, accessible by public transit;
• Incredible colleagues and great social activities organized by the office!

Responsibilities

• Assist the associates by drafting and / or preparing various documents (offers of service, minutes, fee proposals, contracts, etc.
• and by making various reservations;
• Prioritize files according to urgency, make necessary follow-ups and reminders;
• Assist associates with invoicing, time sheets and project progress in the form of reports or analyses;
• Manage associates' e-mails and ensure proper filing;
• Ensure proper office management (ordering supplies, mail, access cards, landlord communication, etc.);
• Receive and route calls, take messages and provide information;
• Assist office staff with various requests;
• Assist the coordinator with various tasks as required;
• Perform any other administrative tasks requested by management.

Qualifications

• 3 to 5 years' experience as an administrative assistant;
• Very good knowledge of the Microsoft Excel, Word, Office suite and collaboration tools (TEAMS, One drive);
• Good knowledge of an Integrated Management System (ERP) , management and tracking of operations (e.g. SAP, Microsoft Dynamics, Odoo / ATOOM);
• Ability to manage several files simultaneously;
• Fluency in spoken and written French;
• Proactive, rigorous, versatile, detail-oriented and a team player;
• Good learning and deadline management skills.
• Knowledge of the architecture and / or construction industry;
• Knowledge of social networks.

Summary

Are you interested in this position? Please send your application by email to [email protected] and we will contact you shortly if your profile matches the criteria.

We look forward to speaking with you.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.