Talent.com
Assistant Property Manager Property Manager
Assistant Property Manager Property ManagerRobert Half • Markham, ON
Assistant Property Manager Property Manager

Assistant Property Manager Property Manager

Robert Half • Markham, ON
4 days ago
Job type
  • Permanent
  • Quick Apply
Job description

We are looking for an organized and proactive Assistant Property Manager to support the daily operations of a large property in Toronto, Ontario. This role works under the guidance of the Property Manager, Development Manager, and / or General Manager, providing dependable and timely administrative and operational support for the property. The position acts as a primary liaison for tenants and external vendors and helps improve office processes and systems to maintain a well-organized and productive work environment.

Primary Duties

Tenant Relations and Service

  • Deliver friendly, professional, and prompt service to all tenants
  • Handle standard tenant questions autonomously, directing complex matters to management as needed
  • Contribute to planning and executing tenant engagement programs, events, and special projects as assigned

Building Operations and Facility Oversight

  • Assist with all aspects of tenant move-ins and move-outs, such as distributing access cards, coordinating signage, and preparing orientation packets
  • Help manage tenant maintenance requests and preventive maintenance tasks
  • Participate in the launch and support of new operational and facility-related projects
  • Draft and maintain monthly cleaning reports, track service quality, and manage feedback or service credits
  • Prepare and send tenant communications, such as updates regarding rent or policy changes
  • Collect and process tenant payments, promptly recording and tracking cheques
  • Monitor janitorial supply levels, conduct audits, and initiate restock orders for management approval
  • Support marketing efforts and the coordination of tenant events or building activities
  • Draft, edit, and organize documents, correspondence, reports, and presentations
  • Maintain accurate digital and paper filing systems in line with document retention practices
  • Regularly update databases for tenant and vendor contacts, emergency information, and contractor records
  • Organize and submit expense reports related to property management
  • Conduct annual checks to verify tenant insurance documentation is up-to-date and meets property requirements
  • Manage scheduling for meeting spaces and handle related logistics and materials
  • Distribute incoming and outgoing mail and coordinate courier deliveries
  • Oversee the operation of office equipment and arrange technical support when necessary
  • Help prepare leasing documents and assemble materials for review by managers or owners
  • Financial and Administrative Functions

  • Offer administrative assistance to the property management and operations teams, as well as landlords
  • Communicate with the accounting department to resolve detailed inquiries from tenants or suppliers
  • Maintain purchase order records and track tenant chargebacks for regular review with management
  • Handle accounts receivable under the supervision of the Controller
  • Ensure supplier invoices are coded correctly, approved, and submitted for processing
  • Address vendor payment questions and resolve account issues
  • Compile and update monthly accounts receivable summaries for management
  • Professional Background and Education

  • 3-5 years of administrative or office-based work experience
  • Previous background in property management or real estate is required
  • Experience with legal or contract administration is an advantage
  • Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience with Yardi 7S is a plus
  • Key Skills and Competencies

  • Exhibits a positive attitude and fosters teamwork
  • Eager to learn and enhance professional skills
  • Solution-focused with the ability to anticipate challenges and take initiative
  • Clear grasp of job duties and their relevance to organizational goals
  • Proactively identifies process improvements and adheres to best practices
  • Dedicated to providing superior tenant and customer support
  • Adaptable and resourceful in a dynamic setting, effectively managing multiple tasks
  • Exercises sound judgment and conducts work ethically and responsibly
  • Strong oral and written communication abilities
  • Capable of working independently, meeting deadlines, and maintaining high performance under pressure
  • Demonstrates integrity, professionalism, and respect in all interactions
  • Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

    Only job postings for jobs located in Quebec appear in French.

    © 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice .

    Create a job alert for this search

    Assistant Property Manager Property Manager • Markham, ON

    Similar jobs
    General Manager - Property Restoration (Equity Opportunity)

    General Manager - Property Restoration (Equity Opportunity)

    DKI Pro Pacific • Toronto, Canada
    Full-time
    DKI – Pro Pacific, part of the DKI Canada franchise network, is a locally owned, nationally backed, property restoration company delivering emergency response, mitigation, and reconstruction servic...Show more
    Last updated: 10 days ago • Promoted
    Property Manager

    Property Manager

    MHB Group • Toronto, ON, Canada
    Full-time
    Property Manager – Commercial Office Portfolio.Are you an experienced Property Manager looking for a hands-on role managing a high-performing commercial office portfolio? Or an ambitious Assi...Show more
    Last updated: 25 days ago • Promoted
    Property Manager

    Property Manager

    BGIS • Toronto
    Full-time
    BGIS is a leading provider of customized facility management and real estate services.With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the servic...Show more
    Last updated: 17 days ago • Promoted
    Property Manager

    Property Manager

    Minto Group • toronto, on, ca
    Full-time
    Location : Mississauga - Glen Erin & Battleford.Working at Minto means being part of something bigger—where your career is built on purpose, progress, and possibility. Here, employees aren’t just val...Show more
    Last updated: 14 days ago • Promoted
    Assistant Manager - Real Estate

    Assistant Manager - Real Estate

    HomeLife Realty Services • Toronto, Ontario, Canada
    Full-time
    Quick Apply
    Our brokerage, located in the heart of Toronto, specializes in residential resale, commercial properties, and pre-construction projects. We are committed to providing exceptional service to our clie...Show more
    Last updated: 30+ days ago
    Property Manager

    Property Manager

    Akelius • Toronto, ON, CA
    Full-time
    Quick Apply
    Are you looking for career opportunities within a global growing real estate company?.Then you might be our next Property Manager. Join us and be a part of our journey.Akelius is seeking a Property ...Show more
    Last updated: 30+ days ago
    Property Manager

    Property Manager

    BGIS Global Integrated Solutions Limited • Toronto
    Full-time
    BGIS is a leading provider of customized facility management and real estate services.With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the servic...Show more
    Last updated: 17 days ago • Promoted
    Property Rentals Operations Coordinator

    Property Rentals Operations Coordinator

    Keystone Real Estate & Rentals • Toronto
    Full-time +1
    A real estate and rental management company in Toronto is seeking a detail-oriented Operations Assistant.This part-time role may develop into a full-time position for the right individual.Key respo...Show more
    Last updated: 17 days ago • Promoted
    Senior Property Manager - Fitzrovia

    Senior Property Manager - Fitzrovia

    Fitzrovia • toronto, on, ca
    Full-time
    The Senior Property Manager is responsible for maintaining our communities to a create a best-in-class experience, ensuring high level of service at all times. The Senior Property Manager is also re...Show more
    Last updated: 30+ days ago • Promoted
    Assistant Property Manager

    Assistant Property Manager

    BGO • Toronto
    Full-time +1
    BGO is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BGO serves the interests of more than 750 institutional clients with ex...Show more
    Last updated: 17 days ago • Promoted
    Senior Property Manager

    Senior Property Manager

    TalentSphere • Aurora, ON, Canada
    Full-time
    Our client, a boutique and rapidly growing Asset Management firm, is seeking a.With over 1,600 residential units under management—and continued acquisitions underway—this newly created ...Show more
    Last updated: 30+ days ago • Promoted
    Property Services Manager

    Property Services Manager

    FirstService Residential • Toronto, ON, Canada
    Full-time
    FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories. FirstService Residential transforms the property m...Show more
    Last updated: 30+ days ago • Promoted
    Condominium Property Manager

    Condominium Property Manager

    FirstService Residential Canada • Toronto
    Full-time
    FirstService Residential Canada.Condominium Property Manager (North York) at FirstService Residential Canada.FirstService Residential, owned by FirstService Corporation, is a proudly Canadian compa...Show more
    Last updated: 17 days ago • Promoted
    Property Accounting Manager

    Property Accounting Manager

    Matrix360 Inc. • Toronto
    Full-time
    Matrix360 is a people‑first talent and workplace culture firm for the commercial real estate and development (CRED) industry. For more than 20 years, we’ve helped organizations build stronger teams,...Show more
    Last updated: 9 days ago • Promoted
    Assistant Property Manager

    Assistant Property Manager

    Colliers International • Toronto
    Full-time
    Assistant Property Manager page is loaded## Assistant Property Managerlocations : Ontario, Canadatime type : Full timeposted on : Posted Todayjob requisition id : JR17031 • • • • • •Accelerate your s...Show more
    Last updated: 17 days ago • Promoted
    Property Manager

    Property Manager

    Foresight Recruitment Group • Toronto, ON, Canada
    Full-time
    They’re growing (in a good way) and building a culture where people are supported, trusted, and treated like humans — not headcount. This team is proud of the quality experience they provide.Commerc...Show more
    Last updated: 10 days ago • Promoted
    Property Manager

    Property Manager

    Yonge Street Mission • Toronto, ON, Canada
    Full-time
    Yonge Street Mission (YSM) is a vibrant, non-profit Christian organization leading a collective movement to end chronic poverty in Toronto. Since 1896, weve worked to transform the lives of people l...Show more
    Last updated: 30+ days ago • Promoted
    Assistant Property Manager

    Assistant Property Manager

    StorageVault Canada Inc. • Toronto, ON, Canada
    Full-time
    Access Results Management Services (“ARMS”) is an industrial real estate platform focused on the acquisition, growth and management of 23 properties and approxi...Show more
    Last updated: 15 days ago • Promoted