Office Services Assistant

Job Description

Job Description

Position Summary

The Office Services Assistant completes activities necessary for the smooth functioning of the business unit’s background processes.

Essential Functions

• Provide administrative support to the Calgary Branch Manager and Kelowna Service Manager (ie. MS Planner,
• SharePoint and SAP activities).
• Set up MS Planner cards and add relevant project notes.
• Upload relevant project documentation to SharePoint.
• Collaborate with the internal teams using MS Teams.
• Using SAP : quality check sales orders, validating sales totals, inventory transacting, and ensuring proper parts appear
• on work orders.
• Assist with investigating invoice discrepancies.
• Assist with inventory spot checks, credit card payments, service coordination and provide back-up to inside sales as
• needed.
• Order office supplies.
• Disseminate project pre-qualification documents, coordinating with Finance and Human Resources as needed.
• Assist with reviewing service agreements and commercial project contracts as needed.
• Disseminate project close-out documents (ie. manuals and warranty letters).
• Obtain and disseminate certificates of insurance documents for projects and customer accounts.
• Processes incoming mail and send couriered packages to Finance and Human Resources.
• Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions.
• Complete regular reports and statements.

Qualifications

Knowledge, Skills, Abilities

Education, Training, Experience

Working Conditions and Physical Demands

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