Recruitment Assistant

We are looking for a Recruitment Assistant to join our healthcare team in Vancouver, British Columbia, on a contract basis. In this role, you will support a specific program, assisting internationally educated physicians with their application and documentation processes. This position is ideal for someone who is meticulous and highly organized, with strong administrative skills and a commitment to maintaining confidentiality.

Responsibilities :

• Support the application process for internationally educated medical professionals, ensuring all required documentation is collected and organized.
• Maintain and update internal databases and filing systems with accuracy and attention to detail.
• Assist with the preparation and coordination of licensing and immigration paperwork for program participants.
• Track participant progress throughout the program lifecycle, providing updates and support as needed.
• Respond to inquiries from applicants, program candidates, and partner organizations in a thorough and timely manner.
• Collaborate with team members during daily meetings to ensure smooth communication and workflow.
• Handle confidential information with care and adhere to security protocols when managing sensitive documents.
• Utilize Microsoft Office 365 tools, including Outlook, Word, Excel, and Teams, to streamline administrative tasks.
• Participate in training sessions to learn and apply internal processes effectively.
• Ensure all documentation is stored in the designated areas and complies with organizational standards.
• Post-secondary education in Human Resources or Business Administration.
• Minimum of three years of experience in a related administrative or recruitment role, preferably within a healthcare setting.
• Proficiency in Microsoft Office 365 applications, including Outlook, Word, Excel, and Teams.
• Familiarity with database management and document tracking systems.
• Exceptional organizational skills and attention to detail when handling large volumes of documentation.
• Strong communication skills, with the ability to interact effectively with consultants, applicants, and team members.
• Demonstrated ability to maintain confidentiality and manage sensitive information securely.
• Ability to adapt quickly to training materials and new processes while working independently or within a team.

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