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Administrative AssistantTorontoJobs • Toronto, ON
Administrative Assistant

Administrative Assistant

TorontoJobs • Toronto, ON
30+ days ago
Salary
CA$35,000.00 yearly
Job type
  • Full-time
Job description

Job Description:

Our TorontoJobs.ca Recruiting Division client, located in mid-town Toronto, is looking for an Administrative Assistant.

In this role, you will play a key role in maintaining smooth office operations by managing reception, administrative, and logistics tasks. Your role will involve handling a variety of responsibilities to ensure the office environment remains organized and efficient.

Key Responsibilities:

Reception Duties:

  • Answer incoming phone calls and direct them appropriately.

  • Greet and assist visitors upon arrival.

  • Sort and distribute mail and faxes.

  • Arrange couriers for documents and packages.

  • Receive and store product samples in the freezers.

  • Maintain organized filing systems.

  • Keep kitchen and office surfaces clean and tidy.

  • Water office plants regularly.

Administrative Duties:

  • Coordinate the weekly office schedule and meetings.

  • Manage office equipment, leases, and cellphone plans.

  • Handle offsite file maintenance.

  • Order office and kitchen supplies to ensure smooth daily operations.

  • Review and approve invoices related to office expenses.

Logistics Support:

  • Update container information in Minotaur for overseas shipments.

  • Create and manage physical folders for U.S. and overseas shipments.

  • Forward shipping documents to warehouses and shipping lines.

  • Digitally save U.S. supplier shipping documents for record-keeping.

  • Forward broker invoices and sample shipping documentation to the logistics team.

Additional Duties:

  • Fulfill product label requests for the sales team.

  • Provide general administrative support to management as needed.

Qualifications:

  • Strong organizational and multitasking skills.

  • Excellent communication and interpersonal abilities.

  • Proficiency in MS Office Suite and familiarity with logistics systems like Minotaur is a plus.

  • Ability to manage time efficiently and prioritize tasks.

  • Previous administrative experience preferred.

This position requires attention to detail, professionalism, and the ability to support various departments to ensure the smooth functioning of day-to-day office activities.

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Administrative Assistant • Toronto, ON

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